Office Coordinator

at  DarkVision

Your Job
DarkVision, a Koch Engineered Solutions company, is looking for a detail-oriented and proactive Office Coordinator to join our fast-paced team. This role is focused on enhancing the employee experience by ensuring the office runs smoothly and maintains a welcoming, organized, and fun atmosphere. While we take our work seriously, we don’t take ourselves too seriously, so a sense of humour and a positive attitude are essential!
In this role, you’ll oversee front desk responsibilities (no need to answer calls!) and manage a wide range of tasks. From general office organization and administrative support to planning and organizing company-wide events, you’ll play a key role in keeping everything in check!
If you’re driven by making meaningful contributions, thrive in a fast-paced environment, and enjoy doing whatever it takes to keep the office running at its best, we want to hear from you!
Our Team
The People Team plays a key role in making DarkVision an awesome place to work. We’re all about creating an exceptional employee experience - whether it’s ensuring a new hire’s first day goes off without a hitch, making sure celebrations are memorable, or providing the kind of support that makes you wonder if we can read minds. We believe work should be a place where you can be yourself, do amazing things, and enjoy the experience along the way!

WHO YOU ARE (BASIC QUALIFICATIONS)

• Experience: Professional experience in an office coordinator, assistant, receptionist, or similar administrative role.
• Tech Savvy: Able to use Microsoft Office Suite (Word, Excel, PowerPoint) in a professional setting.

• Front Desk Management: Serve as the first point of contact for employees and visitors, ensuring a positive and professional experience.
• Office Organization: Keep the office neat, fully stocked, and running efficiently. This includes managing office supplies, mail distribution, and liaising with vendors.
• Employee Experience: Work closely with the team to create a welcoming environment by supporting events, celebrations, and general office morale.
• Health and Safety: Serve as part of the Health and Safety Committee, ensuring compliance and creating a safe workplace for all employees.
• Administrative Support: Provide support to various departments, including document preparation, data entry, and general office organization.
• Facilities Management: Liaise with vendors, manage office repairs/maintenance, and ensure the office is always clean, safe, and well-maintained.
• Onboarding Support: Assist the People team with new hire setup, including workspace preparation and distribution of necessary materials.
• Event Coordination: Help organize internal events, such as team lunches, meetings, and celebrations.
• Other Duties as Assigned: Provide additional administrative support as needed to ensure the smooth operation of the office.