Office Coordinator (Franklin, KY)

at  Simplot

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture.

SUMMARY

The Office Coordinator is responsible for the administrative operations of the retail center, supporting sales, operations, and customers. This job performs routine but varied clerical duties in accordance with standard procedures. This includes clerical duties such as photocopying, compiling records, filing, reporting, posting information, and distributing mail. Applies knowledge of department policies and procedures, and utilizes a general understanding of other departments’ functions. Maintains records, prepares forms, verifies information, and resolves routine problems. Duties and tasks are fairly routine. Refers questions and problems to higher levels.

TYPICAL EDUCATION

High school diploma or general education degree (GED)

RELEVANT EXPERIENCE

• 1+ years related experience and/or training
• Background in agriculture a plus
• Good knowledge of computer systems
• Organizational and communications skills
• Prior experience in an office setting (preferred)
• Excellent oral, written, and interpersonal communication skills
• Ability to use a 10 key calculator and telephone

KEY RESPONSIBILITIES

• Be the main point of contact at the retail location for growers and internal customers regarding administrative functions and inquiries.
• Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports.
• Provide superior customer service, connecting concerned customers with sales or operations as appropriate.
• Answers telephone, takes messages or directs calls and places outgoing calls.
• Internally covers department phones during meetings
• Take orders, create delivery tickets for dispatch
• Operates office equipment such as copiers, printers, calculators, personal computers, may maintain office supplies and ensure the maintenance of office equipment.
• Greets and directs walk-in traffic, and coordinates various drop-offs and pickups.
• Provides assistance to job applicants
• Serves as central information and forms disbursement center
• Monitor and update point of rental equipment tracking
• Assists with community service and company projects.
• Schedules pool cars, maintains records, prepares reports and reports problems
• Promote and live the Simplot brand to our customers, employees and community as the best-in-class Agricultural distributor.