Office Coordinator Middle School - Gray

at  Tacoma Public Schools

DESCRIPTION

Expected Start Date: August/September 2024

EDUCATION AND EXPERIENCE

High school education or equivalent and three years of secretarial experience with bookkeeping duties; including one year of school office experience; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

LICENSES/SPECIAL REQUIREMENTS

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of general bookkeeping procedures and office practices
Knowledge of correct grammar, spelling, and English usage
Skill in operating word processing and spreadsheet software.
Keyboarding, ten-key, and data entry skills.
Ability to preserve confidentiality.
Ability to obtain, clarify, and exchange information.
Ability to organize and coordinate activities.
Ability to prioritize work
Ability to work under pressure of deadlines.
Ability to remain calm and use good judgment in a crisis.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to make accurate arithmetical calculations.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, socio-economic setting.

SUPPLEMENTAL INFORMATION

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. D14-02

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us
• Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us
• 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us

Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357.

EXAMPLES OF DUTIES

This position coordinates the operation of the school office; provides secretarial support to the principal; performs a variety of clerical duties including bookkeeping activities; provides lead direction to building secretarial and clerical staff; and promotes a quality customer service environment.

OTHER JOB DUTIES

1. Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned; remains abreast of all applicable regulations, policies, and procedures.
2. May attend and assist with after school activities and events, as assigned.
3. Assists with a variety of general office and building activities; coordinates special projects; performs related duties as assigned, on a temporary basis.
4. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.