Office Coordinator

at  Naylor Building Partnerships

Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you!

EDUCATION/ EXPERIENCE:

• University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
• Excellent verbal and written communication skills
• Professional phone manner
• Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
• Ability to multitask in a busy office environment
• Willingness to take on other duties as needed
  We are committed to providing an inclusive and barrier-free workplace that reflects the communities we serve. Naylor will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, AODA 2005, and Naylor’s Accessibility Policy. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to careers@naylorbp.com.
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Reception/ Dispatch

• Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.
• Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
• Act as a backup for Customer Service, answering and escalating calls where appropriate
• Coordinate courier services and receive all couriered envelopes and packages.

Asset Management

• Set up new assets and maintain fleet records, including departmental and driver changes.
• Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.
• Drop off and pick up of new vehicles or vehicles requiring repairs or GPS installation
• Manage uniform program, i.e. distribution of vouchers, following up on uniform discrepancies, updating uniform systems when employees join or leave Naylor etc.

Office Administration

• Maintain office supply inventory and ensure stock room is organized and replenished
• Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
• Place orders for business cards/printing items
• Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
• General office duties such as ordering catering, stocking fridges, printing binders, filing
• Provide backup for quotes email, forwarding emails as appropriate
• Booking flights, hotels, cars