Office Coordinator Parks & Recreation

at  Salt Lake County

Job Description:

JOB SUMMARY

Provides administrative support functions for the Division.

MINIMUM QUALIFICATIONS

Three (3) years of office administrative support experience; OR an equivalent combination of related
education and experience.
It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis)
vaccine before beginning employment or provide a copy of their immunization record prior to starting
employment. The immunization record must show the vaccine name and date received.\
Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to
starting employment.

KNOWLEDGE OF:

• Business English and mathematics
• Advanced word processing and spreadsheet software applications
• Record and report preparation, maintenance, archiving, and filing
• Professional telephone and customer service etiquette
• Filing methods and techniques

SKILLS AND ABILITIES TO:

• Mentor administrative support staff
• Follow verbal and written procedures and instructions
• Communicate effectively both verbally and in writing
• Organize workloads and prioritize tasks to adhere to deadlines
• Work independently under minimal supervision
• Develop, implement, and maintain filing and recordkeeping systems
• Interpret and apply policies and procedures
• Operate standard office equipment

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

This position may require lifting up to 30 lbs (office paper and various office supplies

SALT LAKE COUNTY…A CAREER WITH A PURPOSE IN THE COMMUNITY YOU LOVE!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

ESSENTIAL FUNCTIONS

• Provides administrative support for Division leadership, committees, councils, boards, and
  assigned work groups. Takes minutes during meetings, transcribes documents, and maintains

records of actions.

• Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits.
• Provides customer service by answering phones, greeting visitors, relaying messages, and

distributing forms, documentation, and information.

• Maintains calendars and schedules.
• Acts as an administrative liaison to other County agencies and external stakeholders.
• Prepares and maintains administrative documents including regulations, enforcement files,

adjudicative appeals and legal requests for the division.

• Serves as Records Coordinator complying with GRAMA and all related policies and procedures.
• Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and

documents.

• Processes travel to include completing the initial travel request forms and, where appropriate,

making hotel reservations, airline reservations, and car rental reservations.

• Coordinates all aspects of assigned events and meetings.
• Collects, researches, analyzes, and organizes materials and information for projects and reports.
• Acts as back up support to office clerical staff.