Office Coordinator- Part Time

at  Saab Inc

The role
As part of our Finance & Admin group, the Office Coordinator will the first point of contact and create the first impression of Saab Australia. Provide professional, efficient and effective office support to the Saab team and effectively coordinate and undertake the day-to-day needs of the Canberra office.
They will also provide administration support to the leadership team. Some ad hoc support is required across all business areas.
This is a Part-Time role with the following hours 10:00 -15:00 Mon-Fri and equivalent to a 0.6 FTE

Further, the successful candidate will:

• Undertaking reception duties including answering and directing of calls, issuing visitor passes
• Support the leadership team with administrative tasks (including but not limited to calendar management, travel, expenses)
• Perform other duties as assigned by the Regional Manager – Canberra including staff events.
• Coordinate travel arrangements – both domestic and international, and provide support and overflow support to the travel coordinator based in SA
• Provide general administrative support and assistance to other business areas as required
• Liaise with building management in relation to building maintenance and associated issues
• Undertake all associated on-site responsibilities and provide support to the Facilities and / or Security Officers as required
• Effectively liaise with a range of key stakeholders – both internal and external

As Defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to NV1 level or have the ability to gain one.
About you

Your skills and experience will include:

• Demonstrated office administration experience
• Diary/Calendar management experience (essential)
• Travel booking experience (desired)
• Event coordination experience (desired)
• Excellent demonstrated MS Office experience, including Word, Excel, Outlook and PowerPoint.
• Demonstrated knowledge of internet and intranet and overall high level of IT user skills
• Exceptional interpersonal and communication skills
• Strong internal and external customer focus (i.e. both staff and visitors) ensuring high levels of customer satisfaction
• Ability to work under pressure to tight deadlines while maintaining attention to detail

About us
Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.
From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.
Apply today to join our crew and deliver solutions with purpose!
Culture and benefits
We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.
By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.

As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:

• 6 weeks paid leave each year
• 13% Superannuation
• Free Income Protection Insurance
• Flexible working options
• Access to the Saab shares matching scheme
• Access to MySaab; our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life
Applications
Click ‘Apply’ to submit your CV and cover letter in support of your application. You may contact our careers team at careers.mailbox@au.saabgroup.com for a copy of the full position description. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.
By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.
Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.
Saab Australia is a proud supporter of the Veterans’ Employment Program and welcomes the interest of ex-service members, veterans and their families

Please refer the Job description for details