Office Coordinator

at  Trinity Place Foundations

Job Title: Office Coordinator
Status: Full-Time
Department: Administration
Reports to: Office Manager
Location: Head Office
Hours/Week: 37.5hrs

POSITION SUMMARY:

Reporting to the Office Manager, the Office Coordinator is responsible to help maintain the daily operations of the organization by providing employees with administrative support and supplies to help them accomplish their tasks. Handle vendor relations and provide customer service to ensure operations run smoothly.

QUALIFICATIONS AND SKILLS

• Post-secondary diploma or certificate in Office Assistant or an equivalent combination of education, training, and work experience.
• Experience working in a unionized environment is an asset.
• Minimum 3 years’ experience working in a similar role.
• Experience in a seniors’ care industry is an asset but not required.
• Experience with ADPWFN will be considered an asset.
• Strong written and verbal communication skills
• Strong organizational and time-management skills, with ability to prioritize and be flexible/adaptable to manage changing priorities on short notice.
• Keen attention to detail and accuracy.
• Customer service orientated with proven ability to foster connections by putting people first and building trust.

• Oversee the trust accounts for clients in the building which includes depositing, retrieving funds and balancing accounts.
• Manage the tenant intake process.
• Maintain tenant database, employee uniform allocations.
• Maintain strict confidentiality with regards to business and client information
• Oversee and co-ordinate office administrative procedures.
• Keep important information and documents organized physically and electronically.
• Co-ordinate and plan for office services such as equipment, office supplies, parking etc.
• Responsible for tracking inventory and maintaining records.
• Assemble data and prepare periodic and special reports, manuals, and correspondence.
• Maintain strict confidentiality with regards to business and client information
• Uphold and promote the organization’s values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
• Complete other duties as assigned.