Office Coordinator

at  WIN Technology

Whether it is our cutting-edge technology solutions, collaborative team environment, or commitment to our communities at WIN Technology, Connections Matter.
What connections matter to you? Here at WIN Technology, we connect the Midwest to the globe, communities to life-enhancing services, and our employees and clients to the things that matter to them most. As the only Midwest IT Services provider backed by a wholly-owned fiber network, we are growing fast and continuously invest in innovative new offerings and improved services that will help our clients stay ahead of the curve. Every day is filled with opportunities to create solutions and provide meaningful business value for our clients across multiple industries including healthcare, finance, manufacturing, and more.
Our culture is fueled by twenty-nine “WIN Ways” that connect us to each other with a set of values and practices that we live each day. We enjoy challenges, solving problems, working hard, and having fun. We encourage our employees to pursue personal and career growth through development programs including leadership training, educational reimbursement, and certifications. While we are highly team oriented, we also recognize and celebrate individual contributions. We embrace a diversity of backgrounds, cultures, and ideas to make our teams even stronger as we grow. By connecting to our communities through volunteering and outreach, we proudly contribute to a wide variety of organizations including Special Olympics, Girls Who Code, United Way, and Feed My People. All employees receive 16 hours of volunteer time off each year, allowing them to give back to the organizations and causes that matter to them most.
WIN Technology – Connections Matter.
Position Summary:
The Office Coordinator is an integral role within the Legal/HR department, and as such all ideas, input, and constructive recommendations will be highly valued. The employee in this position performs a wide variety of tasks supporting the day-to-day office operations while working closely with the Human Resources Department to fulfill a variety of Human Resources tasks. Success in this role requires consistency and reliability in performing a baseline set of everyday tasks while maintaining flexibility and creativity to address unique or unexpected situations as they arise. As the primary functions of the Office Coordinator require being on-site at the WIN Technology Eau Claire headquarters, this position is entirely in-office and is not eligible for remote or hybrid work.

Primary Responsibilities:

• Serve as the primary welcoming liaison for visitors to the corporate headquarters while maintaining critical building security guidelines
• Manage office supply inventory and perform general administrative duties including copying, faxing, and distributing documents
• Receive, sort, redirect, and prioritize incoming and outgoing mail and packages, and answer phone calls
• Assist with Human Resources functions including advertising and recruitment for professional, technical, and support staff through the submission of online job postings and scheduling interviews
• Assist Human Resources with new hire pre-employment and onboarding activities
• Support Human Resources with implementation and administration of policy and procedures to increase staff efficiency, manage documents on Sharepoint or other file repository
• Organize and schedule appointments and travel arrangements for various departments within the organization
• Assist in the preparation of regularly scheduled reports and prepare correspondence and other communication as directed within departments
• Provide general support to internal and external clients
• Perform any additional job-related duties needed to help drive our vision, fulfill our mission, and deliver industry-leading customer service

Technical Skills/Abilities:

• Proven experience as an administrative assistant/office coordinator
• Proficiency in standard computer applications such as email, Microsoft Office products, and related business and communication tools
• Excellent time management skills with proven ability to prioritize workloads
• Meticulous attention to detail and interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism
• Desire to work in a dynamic, fast-paced environment where exact protocols may not exist

Qualifications:

• Successful candidate must have an associate’s or bachelor’s degree
• Must have a minimum of 2 years’ experience in an administrative role

WIN Technology Benefit Overview:

• 27 days of paid time off each year, including 18 days of Paid Time Off (PTO) to use at your discretion and 9 days of company recognized holidays
• 16 hours of paid Volunteer Time Off (VTO) per year
• Company sponsored retirement saving plans (such as 401K) where the company will match your savings dollar-for-dollar up to 5% of your income, eligibility for this benefit starts the first quarter after 60 days of employment
• Company paid short and long-term disability coverage, eligibility for this benefit starts on your first day of employment
• Company paid life insurance for employee, spouse, and children, eligibility for this benefit starts on your first day of employment
• Company sponsored health and dental coverage, eligibility for this benefit starts on your first day of employment
• Available ancillary benefits (similar to Aflac) for additional coverage for critical illness & injury
• Available identity theft protection sponsored by Zander Insurance

• Serve as the primary welcoming liaison for visitors to the corporate headquarters while maintaining critical building security guidelines
• Manage office supply inventory and perform general administrative duties including copying, faxing, and distributing documents
• Receive, sort, redirect, and prioritize incoming and outgoing mail and packages, and answer phone calls
• Assist with Human Resources functions including advertising and recruitment for professional, technical, and support staff through the submission of online job postings and scheduling interviews
• Assist Human Resources with new hire pre-employment and onboarding activities
• Support Human Resources with implementation and administration of policy and procedures to increase staff efficiency, manage documents on Sharepoint or other file repository
• Organize and schedule appointments and travel arrangements for various departments within the organization
• Assist in the preparation of regularly scheduled reports and prepare correspondence and other communication as directed within departments
• Provide general support to internal and external clients
• Perform any additional job-related duties needed to help drive our vision, fulfill our mission, and deliver industry-leading customer servic