Office & Fleet Management Associate (m/f/d)

at  Sirtex

Company Description
Sirtex Medical is a global leader in healthcare, with offices in the U.S., Australia, Germany, and Singapore, dedicated to improving patient outcomes.
Our mission is to be at the forefront of minimally invasive cancer and embolization therapies. By partnering with physicians, we aim to provide innovative products that enhance patient outcomes and simplify treatments. Achieving this ambitious goal requires passionate and talented individuals who are committed to making a difference. Our flagship product, SIR-Spheres® Y-90 resin microspheres, is a targeted radiation therapy for liver cancer. To date, we have delivered over >150K doses across 50+ countries, significantly impacting patients’ lives worldwide. Our success is fueled by our dedication to serving the medical community, maintaining professionalism, fostering a collaborative work culture, nurturing an entrepreneurial spirit, and continuously pursuing innovation and improvement.
At Sirtex, we are committed to creating a great workplace. We offer a range of benefits, programs, and services to support our employees, ensuring they have opportunities to contribute to our success and advance their careers. Join our inclusive community, where you can collaborate with talented colleagues, bring your ideas to life, and advance your career, all while delivering innovative healthcare solutions to patients.
Job Description

We are looking for a part-time (20-25 hours per week) Office & Fleet Management Associate (m/f/d) for our office in Bonn, handling mainly the following tasks:

• Manage all general office matters
• First contact answering the phone and welcome visitors
• Ensure timely outgoing daily mail and courier services
• Distribute incoming mail
• Administration of Front-Office and Info-EMEA inboxes; responsible for distributing electronic mail within the team members involved
• Organize office and printer supplies
• Organize catering for all internal meetings
• Administrate office keycards, parking cards, tickets, and spaces in the office parking
• Order and delivery of business cards for employees
• Facility Management with the building owner
• Ensure that all office equipment is in good operating condition
• Maintain local inventory, ensure that enough quantities are available
• Monthly stock taking and reporting to accounting
• Manage Company Car Fleet for the EMEA region including ordering, delivery, hand-over, damage and fine processes in close cooperation with external leasing companies, Finance and company car eligible employees

QUALIFICATIONS

• Commercial education
• Work experience as a Receptionist/ Administrative Assistant or similar role
• Professional attitude and appearance
• Positive attitude and willingness to serve our internal customers
• Experience to manage external vendors/ contractors
• Experience in managing Company Car Fleet is an advantage
• Multitasking and time-management skills with the ability to prioritize
• Excellent communication and organization skills
• Good knowledge of MS Office tools
• In possession of a driver’s license
• Solid written and verbal communication skills in German and English, any other European language is an advantage
  Additional Information
  All your information will be kept confidential according to EEO guidelines.
  Do you want to be part of something bigger? A team whose impact stretches across the globe making a real difference to the quality of people’s lives. Sirtex recognizes that well-being, financial health, and work-life balance are crucial for our employees to achieve personal success.

Sirtex offers qualified candidates:

• Diverse and flexible work arrangements to achieve the optimum balance between work and personal responsibilities.
• A culture of respect, diversity, collaboration, and innovation fostering inclusiveness and superior performance.
• Attractive compensation and benefit packages which are practical, robust and equitable.
• A commitment to support ongoing professional growth through career development, on the job experiences and training opportunities.
• Challenging work which supports the development of new and better ways to improve clinical outcomes for oncology treatment around the world.
• An unwavering commitment to company values, employee safety and excellence in everything we do.

Diversity drives innovation; inclusion fosters belonging, growth and success. Sirtex believes that it takes multiple perspectives and voices to create a culture and workplace which fosters engagement, teamwork, and employee satisfaction to perform our best and deliver on commitments. We are dedicated to fostering an environment where all employees feel valued, included, and can share their ideas so that we can exceed even our own expectations.
Sirtex is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other characteristic protected under applicable law. Sirtex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law

• Manage all general office matters
• First contact answering the phone and welcome visitors
• Ensure timely outgoing daily mail and courier services
• Distribute incoming mail
• Administration of Front-Office and Info-EMEA inboxes; responsible for distributing electronic mail within the team members involved
• Organize office and printer supplies
• Organize catering for all internal meetings
• Administrate office keycards, parking cards, tickets, and spaces in the office parking
• Order and delivery of business cards for employees
• Facility Management with the building owner
• Ensure that all office equipment is in good operating condition
• Maintain local inventory, ensure that enough quantities are available
• Monthly stock taking and reporting to accounting
• Manage Company Car Fleet for the EMEA region including ordering, delivery, hand-over, damage and fine processes in close cooperation with external leasing companies, Finance and company car eligible employee