Office Manager (all genders)

at  ProVeg

QUALIFICATIONS

• You identify with ProVeg’s goals and are mindful of limited resources – sustainability is important to you.
• You are an organizational talent with a strong sense of order and accuracy.
• Your positive, proactive, and respectful work attitude is contagious – you motivate those around you and are known for being helpful.
• You are a true team player with excellent communication skills, even in stressful situations.
• You are eager to independently drive your projects forward, develop new concepts, and find creative solutions.
• You can efficiently prioritize tasks and always complete them reliably.
• You have excellent German and English skills, both written and spoken, and a strong “hands-on” mentality.
• You are familiar with Microsoft Office, LibreOffice, and Google Docs.

ABOUT US

ProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.
ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.
ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies.
ProVeg creates global impact, with offices in 12 countries across four continents and more than 200 employees.
Data Protection Information for Applicants
More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English. If you are applying at ProVeg INT, more Information can be found here, available in German and English.

ROLE SUMMARY

Our ProVeg office is not just a place of work, but a place where you become part of a community. It’s an office where visions for a sustainable future are created, where interactions with dedicated colleagues inspire your daily work and where you actively contribute to a relaxed, pleasant, and open working atmosphere.
At ProVeg, we are looking for an Office Manager (all genders) who embodies our plant-based mission and makes our Berlin office a place where everyone feels welcome.
Are you a multitasking-talent who always stays on top of things? Do you love being in contact with people and keeping things running smoothly? Then this position is the perfect match for you!

RESPONSIBILITIES

• As part of the Office Management team, you are the central point of contact for all questions related to office organization and travel management.
• Procurement and administration? No problem for you – you handle orders, keep an eye on credit and bank data, and take care of mail and shipments.
• Document management: You ensure that our files (both digital and physical) are always well-organized.
• You support the onboarding and offboarding of new employees in close collaboration with the P&C and IT teams, ensuring that everyone feels welcome from day one.
• You keep track of our inventory, organize reorders, and manage the storage and distribution from goods to merchandise.
• You warmly welcome visitors and coordinate and support external service providers.
• You maintain order and organization in our kitchen area and ensure that food supplies are always available.
• You are creative and love redesigning and optimizing our office spaces – your ideas are highly valued here!
• As a liaison between various departments (IT, P&C, Finance, Management), you play a key role in ensuring smooth collaboration within our team.
• You question existing processes and proactively suggest ways to optimize operations.