Office Manager

at  British Private Equity and Venture Capital Association

BRITISH PRIVATE EQUITY AND VENTURE CAPITAL ASSOCIATION (BVCA)

The British Private Equity and Venture Capital Association is the industry body for the UK private equity and venture capital industry. Our membership of over 700 firms represents the overwhelming number of UK-based private equity and venture capital firms and their advisers. The BVCA has 35 years of experience representing the private equity industry to parliament, the European Commission, the media, regulatory and other statutory bodies at home, across Europe and around the world. We promote the industry to entrepreneurs and investors, as well as providing services and best practice standards to our members.
The BVCA is looking for a motivated, proactive and skilled Office Manager to join our busy team.
A strong, personable, proactive team player this role will suit someone with a drive to deliver outcomes, who enjoys enhancing the status quo and has a willingness to roll their sleeves up to get involved where needed

ROLE SUMMARY

Working alongside the Senior Operations Manager and line managing the Senior operations Executive, the Office Manager will be responsible for the office management and ensuring that the office is well functioning, including overseeing and supporting receptionist duties. The Office Manager will identify ways to improve the office experience through facilities, health and safety and Cyber/ IT support solutions.

The Office Manager key areas of responsibility:

• Managing the daily operational requirements of the office including:
• Health and Safety representative responsible for ensuring that the BVCA is compliant with current H&S legislation.
• Overseeing the facilities and operational management of the building
• Helping procure new suppliers and research new tools and initiatives
• Overseeing the third party MSP, Cyber and IT policies and working with IT consultant to enhance cyber protection and monitor employee training
• Contract, vendor and insurance management
• GDPR representative for department
• Being key point of contact for Operational matters

KEY RESPONSIBILITIES

• Office Management including managing the office to ensure it is well maintained and run, managing office facilities and office improvement projects and providing varied technological support for staff and guests including audio-visual, telephone, PC, WiFi, software, and mobile devices
• Responsible for health and Safety management, including maintaining Health & Safety records and arranging and managing annual risk assessments and remedial works
• Supporting with GDPR compliance, procedures and training for the company
• Managing outsourced IT Service Provider and Cyber provider, including:
• Managing IT and Cyber improvement initiatives including Cyber security awareness training.
• Managing monthly KPI reporting, highlighting any changes or improvements that can be made.
• Responsible for the selection and procurement of office technology
• Managing software/licensing agreements and relationships with IT.
• Operations Management, including being the main point of contact for new starters and leavers and manage onboarding and leaver process and cover for Receptionist, including all reception duties
• Manage budget for Operations team and assist in the reviewing and management of 3rd party supplier contracts and negotiating fees in relation to central supplies