Office Manager

at  CareDx Inc

CareDx, Inc. is a leading precision medicine solutions company focused on the discovery, development, and commercialization of clinically differentiated, high-value healthcare solutions for transplant patients and caregivers. CareDx offers products, testing services, and digital healthcare solutions along the pre- and post-transplant patient journey, and is the leading provider of genomics-based information for transplant patients.
We are seeking a highly organized and proactive Office Manager to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office, maintaining a tidy and functional workspace, and providing excellent service to both internal and external stakeholders. If you thrive in a fast-paced environment and enjoy balancing multiple responsibilities, this could be the perfect role for you.

QUALIFICATIONS:

• Proven experience as an Office Manager, Administrative Coordinator, or a similar role
• Excellent organizational and multi-tasking skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office Suite and office management software
• Experience working with ServiceNow or other service request fulfillment system
• Ability to maintain confidentiality and handle sensitive information
• High level of professionalism and attention to detail

EDUCATION:

• High school diploma or GED required

REQUIREMENTS:

• At least 2 years of administrative or facilities-related experience
• This role is onsite, Monday – Friday, in our Marina office
• Ability to travel between our sites in the Brisbane area
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with the ability to manage multiple priorities independently
• Attention to detail and problem-solving skills
• Excellent written and verbal communication
• Experience with working with multiple vendors
• Experience with contract management is a plus but not required

• Conduct daily walkthroughs of the office to ensure the space is tidy, functional, and well-maintained
• Manage office and kitchen supply inventories, placing orders as needed and ensuring timely deliveries
• Oversee office and kitchen equipment to make sure everything is in working order
• Act as the point of contact for maintenance and building issues, coordinating with Facilities and porters for timely resolutions
• Handle all mail, packages, and deliveries efficiently
• Greet and assist visitors and vendors at the front desk
• Assist with coordinating meetings and events, including ordering, setting up and cleaning up catering
• Support the administrative team with various tasks and projects as required
• Ensure compliance with company policies and procedures
• Processing payments and managing office budget