Office Manager

at  Chartwell

The Office Manager is responsible for all aspects of office routines and clerical duties for residents and employees in the retirement residence. The will assist in maintaining a safe and secure environment for residents, visitors and other staff members.

• Responds to resident or family member inquiries/concerns and ensures appropriate action is taken within decision-making authority and/or brings to the attention of the General Manager;
• Oversees and co-ordinates front desk staff;
• Participates as a member of the work team and provides support to other team members;
• Maintains a complete set of accounting records for the residence;
• Prepares all resident billings;
• Handles all queries concerning billings and payments from residents and/or their family members;
• Performs payroll duties necessary for the calculation of accurate wages and salaries of all staff;
• Maintains employee records of hours worked, days absent, vacation, statutory holidays and sick time;
• Prepares bank deposits;
• Welcomes and orients new residents, family members and other visitors;
• Effectively communicates and interacts with residents, family members, visitors and volunteers in a courteous and professional manner;
• Understands and follows all health and safety policies and procedures (including residence’s fire and safety programs). Works safely to reduce the risk of injury to self, other staff members and residents. Promptly reports all actual or potentially hazardous situations;
• Sorts incoming mail daily for distribution to residents and other departments and manages outgoing mail;
• Organizes workflow through administrative office, co-ordinates meetings and schedules appointments as required;