Office Manager (Contract role)

at  Control Risks

REQUIREMENTS

• Previous administration experience is a must
• Office management experience is essential
• Right to work in Australia is mandatory

ROLE PURPOSE

To provide comprehensive administration support for Australia Pacific. To support the Partners and regional business leaders across a range of administrative and office management functions, including team support. This is a fast-paced, demanding role that requires a proactive approach and the ability to work well under pressure, while maintaining a high attention to detail.

ROLE TASKS AND RESPONSIBILITIES

Office management

• Manage main line and office inbox
• Liaise with the building management to ensure a comfortable working environment for all employees
• Work with the IT team to ensure all facilities in the offices are working efficiently
• Manage office admin suppliers including office building management, landlord, travel supplier, plants supplier, courier supplier, office facility supplier, pantry supplier, printing supplier, stationery supplier, and ensure the provision of a high-quality service to all employees with reasonable cost
• Provide support with Subcontractor / Supplier vetting and maintenance of contract lists
• Liaising with vendors / suppliers
• Maintain the fixed assets and all equipment in the office, assign the fixed assets with a unique identification code, keep an accurate record of the fixed assets register and managing existing assets
• Management of phone contracts and renewal upon expiry and ensuring costs are kept low, maintain a good record of the office and mobile phone lists
• Administer the Office Security System and manage and reconcile the office access cards, arrange office security card to the new joiner
• Management of business cards for all employees
• Continually look to improve the look, feel and functionality of the office
• Be accountable for new employee onboarding preparation with clean and tidy tables/seats, stationery, etc.

Administration

• Manage administrative filing and databases
• Provide administrative assistant support to Partners/Business Leaders
• Conduct general administrative and ad hoc tasks
• Be the go-to person for unsolved queries

Finance

• Management of expenses system, including downloading of all expenses and review of all expense claims for appropriateness of filing
• Set up of projects in Microsoft Dynamics CRM system
• Follow up of invoice payment