Office Manager - EMEA

at  NinjaOne LLC

ABOUT YOU

• Time management and organizational skills
• Exceptional written and verbal communication skills in German and English
• Hands-on mentality and pro-activeness
• Familiar with common procedures and practices used in an office
• 1-3 years’ experience as an office manager or in related fields (i.e. as a receptionist)

ABOUT US

NinjaOne automates the hardest parts of IT to deliver visibility, security, and control over all endpoints for more than 20,000 customers. The NinjaOne automated endpoint management platform is proven to increase productivity, reduce security risk, and lower costs for IT teams and managed service providers. NinjaOne is obsessed with customer success and provides free and unlimited onboarding, training, and support. NinjaOne is #1 on G2 in endpoint management, patch management, remote monitoring and management, and mobile device management.

ABOUT THE ROLE

We are looking for an Office Manager to help oversee the operations of our Berlin office. The ideal candidate is ready to take ownership over this new office to help it run smoothly, keep it organized and efficient, and get to know our employees. This role will include managing daily office operations, supporting cross-departmental collaboration, and ensuring the workspace reflects our company culture. The Office Manager will also play a key role in organizing team events, onboarding new employees, and maintaining a positive and productive atmosphere. If you’re someone who thrives in a fast-paced environment and enjoys creating order and efficiency, we’d love to hear from you!
Location - Berlin, Germany

WHAT YOU’LL BE DOING

• Coordinate activities throughout the office including management of conference rooms, meetings and scheduling with external stakeholders including landlord, building staff, and maintenance
• Track and replace office supplies and snacks/drinks regularly
• Manage and oversee access to the building for employees and visitors
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Manage agendas, travel plans and appointments for upper management
• Oversee planning and organization for office-wide activities