Office Manager/Executive Admin (Cupertino, CA)

at  Stage 4 Solutions inc

OFFICE MANAGER/EXECUTIVE ADMIN (CUPERTINO, CA)

We are looking for an experienced Office Manager/Executive Admin for a global investment firm. This role will be responsible for managing the office, preparing for monthly board meetings, ordering meals and supplies, ordering branded marketing items, onsite IT troubleshooting, etc.
This is an 6 month project (conversion to FTE possible), 40 hours per week, onsite at the client’s office in Cupertino, CA.
This is a w2 role as a Stage 4 Solutions’ employee, health benefits and 401K offered.

• Onsite Board Meeting Management: Travel arrangements, Hotel reservations, food ordering, conference room set up (including IT verification), onsite management of Board Members
• Ordering Supplies and Food for the office [Own the ordering from Amazon, Costco, Grocery Stores, Catering groups etc.]
• Mail management and package mailing
• Manage ordering of branded merchandise and gift packs.
• Office management: Plants, coordinate with the landlord/ mgmt. office: badges/ rent/ cleaning etc.
• Coordinate with offsite IT manager and perform onsite troubleshooting as needed
• Manage Expense reports for partners