Office Manager/Executive Assistant for CIO

at  Nilfisk

Office Manager/Executive Assistant for CIO
About Us:
At Nilfisk, we are driven by our mission to create cleaner and safer environments. With over a century of innovation in cleaning technology, we stand at the forefront of providing high-quality cleaning solutions across the globe. Our commitment to excellence and sustainability reflects in everything we do, as we strive to make a meaningful impact on our communities and the environment.
Position Overview:
We are seeking a dynamic and highly organized individual to join our team as Office Manager and Executive Assistant to our CIO, who will be based at our HUB in the 11th district of Budapest. The future colleague will be reporting to our HUB Site Lead, Bori Aczél. In this dual role, you will play a crucial part in maintaining the efficiency of our office operations while also providing direct support to our Chief Information Officer. This is a unique opportunity to be involved in both administrative functions and executive-level tasks within a leading global company dedicated to innovation and excellence.
Key responsibilities in this dual role:
Office Manager (50%):
General office management activities to ensure smooth running and comfort of the office workers

i.e.:

• Arrange welcome packages for new joiners including access cards, office equipment
• Act as point of contact towards vendors like building maintenance, benefit providers, cleaners, etc.
• Keep a healthy stock of materials and ensure orders are timely placed
• Process invoices through our Travel and Expense systems
• Check and accept mails and packages
• Coordinate deliveries between our office and factory locations
• Assist our global visitors with accommodation, meeting room bookings, meal arrangements
• Provide input to budget planning
• Take an active part in organizing yearly, recurring events, like picnic, Xmas party
• Ensure health and safety, first-aid trainings as well as equipment are maintained according to local law
• Communicate general updates, news, happenings to the office workers

Executive Assistant for CIO (50%):

• Booking and arranging Leadership Team meetings, Townhalls, workshops, vendor meetings
• Coordinate tasks between Leadership Team members
• Booking travels
• Keeping an action log for the Leadership Team
• Following up on employee engagement surveys and ensure actions are in place to improve
• Ad hoc analysis for Leadership team

The new colleague should bring the following:

• Proven experience as an Office Assistant or Executive Assistant at a multinational company, at least 5 years
• Excellent organizational and multitasking skills
• Fluent written and verbal communication abilities in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of professionalism and discretion in handling confidential information
• Ability to work independently and as part of a team

Why should you choose Nilfisk?

At Nilfisk, we know that amazing people make amazing companies. You will join a company culture with a lot of freedom and trust, and where we have a growth mindset. At Nilfisk, it’s OK to make mistakes, as long as you learn from them. Further, we want you to question ideas and speak your mind, so we can, together, find the best solutions. If you are ready for this, we would be keen to hear from you.

• Being part of a dynamic multinational environment and Scandinavian Company Culture
• Trainings for your professional development
• Great enthusiastic and continuously growing team
• Attractive salary & connected package
• Home Office opportunity & free to schedule contract
• Cafeteria and other benefits:
• Monthly gross 46.000 HUF cafeteria
• Free access to Tüske csarnok twice a week for gym or swimming
• Travel contribution for daily commute (between home and workplace)
• Weekly massage at the HUB office
• Onsite medical screening quarterly
• WIGO carsharing service to our Budapest HUB based employees for daily commute
• and so much more!

If you are a proactive and detail-oriented professional looking for a challenging yet rewarding role, we encourage you to apply. Join Nilfisk and make a difference in our journey towards a cleaner future.
Let’s create a cleaner future together
Clean is changing. Today, cleaning is a key contributor to health and safety, and a new clean is emerging, driven by technology and innovation. At Nilfisk we are a driving force in this development, and we work as one team with one agenda, supporting each other across an exciting, dynamic organization. Being part of Nilfisk means having the freedom to speak your mind and do what you do best. You will thrive by having a hands-on approach and the drive to bring your great ideas to life. At Nilfisk you can lead, innovate and collaborate for a cleaner future. Are you ready to make a change?
We embrace diversity and equality with an environment of inclusion. We encourage everyone to apply for the position, regardless of origin, race, ethnicity, religion, physical or mental ability, gender, gender-identity or expression, sexual orientation, and age.

• Being part of a dynamic multinational environment and Scandinavian Company Culture
• Trainings for your professional development
• Great enthusiastic and continuously growing team
• Attractive salary & connected package
• Home Office opportunity & free to schedule contract
• Cafeteria and other benefits:
• Monthly gross 46.000 HUF cafeteria
• Free access to Tüske csarnok twice a week for gym or swimming
• Travel contribution for daily commute (between home and workplace)
• Weekly massage at the HUB office
• Onsite medical screening quarterly
• WIGO carsharing service to our Budapest HUB based employees for daily commute
• and so much more