Office Manager/Executive Assistant

at  SkillsWave Corporation

ABOUT SKILLSWAVE CORPORATION

SkillsWave is on a mission to drive people and businesses forward—building tomorrow’s most valued skills, today. By providing quality learning opportunities that align with organizational needs, we’re helping organizations transform their workforce into a competitive advantage. Our upskilling platform and strategic education partnerships not only propel career and company growth, but also deliver measurable and meaningful ROI for learning. To learn more, visit SkillsWave.com.

JOB SUMMARY:

As an Office Manager/Executive Assistant at SkillsWave you will be the face of the company and the first point of contact for guests and employees. You are highly organized and proactive and thrive on running a smooth operation by taking care of everything behind the scenes including assisting in essential Accounts Payable functions.
In addition, your excellent organizational skills allow you to shine while providing first class administrative support to senior leaders.
This is a hybrid role that will require the successful candidate to work on-site at least 3 days a week from our Head office located within the Kitchener-Waterloo region. The current office location for SkillsWave is an office space within Catalyst Commons (137 Glasgow Street) but this location may change at any time based on company growth. This is an individual contributor role with no direct reports.

BY CLICKING ON THE “SUBMIT APPLICATION” BUTTON, YOU ACKNOWLEDGE, AGREE AND/OR PROVIDE YOUR EXPLICIT CONSENT FOR THE SKILLSWAVE FAMILY OF COMPANIES

• to use the information you have provided for the purpose of considering and evaluating you as a candidate for employment with the SkillsWave family of companies;
• to store your information on their vendor systems;
• to share your information within the SkillsWave family of companies, their vendors, partners or other third parties for the purpose of processing your employment application; and
• to use your personal information to contact you in the future for any other suitable employment opportunities;
  The SkillsWave family of companies and its vendors, partners, and third parties and their systems may be located in jurisdictions different from your jurisdiction of residence.
  For more information on how the SkillsWave family of companies protects your privacy, please review SkillsWave Privacy Policy.
  To all recruitment agencies: SkillsWave does not accept agency resumes. Please do not forward resumes to our HR alias e-mail address, to any SkillsWave employee, or to other SkillsWave e-mail addresses. SkillsWave will not pay any fees related to unsolicited resumes.

• Enthusiasm and an entrepreneurial spirit.
• Proven experience as an office administrator, executive assistant or similar role.
• High energy and great at building relationships and treating people with respect and courtesy.
• Relentless focus on awesome stakeholders’ experience.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.
• High level of integrity and discretion.
• Strong organization, attention to detail, time management and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Experience with Accounting Software (e.g. QuickBooks) is an asset.
• Excellent written and verbal communication skills and the ability to collaborate and use influence cross-functionally.
• Must have a reliable vehicle, and a valid Ontario driver’s license (minimum G2).
• Must be in sufficient physical condition to lift 25 kg.