Office Manager & Finance Coordinator

at  City of Cleveland

OFFICE MANAGER & FINANCE COORDINATOR

The Cleveland Community Police Commission (CPC) is looking for a meticulous Office Manager & Finance Coordinator to assist the Executive Director and Assistant Director with management of day to day physical office operations, payroll, budget, grants administration and finance and logistics work.
The Community Police Commission is a 13 member, diverse board created by voters in 2021 and is responsible for Civilian Oversight of the Cleveland Division of Police. Duties, powers and responsibilities of the CPC include engaging the community in police policy creation and building a collaborative relationship between the police and communities they serve. For more information visit clecpc.org

MINIMUM QUALIFICATIONS

A High School Diploma or GED is required. A Bachelor’s Degree in Business/Public Relations or closely related field from a four-year accredited college or university is required. Two years of full time paid expeience in government or private industry office administration is required. (Substitution: Two years of full time experience may substitute for each year of college education lacking.) Must be able to operate a personal computer with Microsoft Office Suites.

PREFERRED QUALIFICATIONS:

• A high school diploma or GED is required. Associates or Bachelor’s degree in business or finance is preferred.
• 3-5 years of progressive finance experience in an office environment
• Phenomenal verbal and written communication skills
• Work well under pressure and meet tight deadlines
• Highly computer literate with capability in MS Office, Excel and related business and communication tools.
• Strategic and creative mindset.
• Meticulous attention to detail particularly with numbers and finance
• Ability to work some evenings and weekends for special events and engagements
  The City’s guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

EXAMPLES OF DUTIES

Under general direction, performs major daily and project/program based administrative duties. Recommends and administers divisional/departmental policies and procedures. Prepares regular and special reports related to divisional/departmental operations. Performs other job-related duties as required.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Provide overall administrative support to the CPC’s leadership
• Maintain records of expenditures and update budget for Executive Director’s review and approval
• Utilizing city systems manage timekeeping and payroll responsibilities for the CPC
• Assist the Executive Director, the Assistant Director, and the CPC team in creating the annual budget for submission to the CPC and Council.
• Assist in crafting RFQ’s and other purchasing required documents for larger projects, including seeking quotes from potential vendors
• Utilizing city systems: Manage, process and track payments to vendors
• Utilizing city systems: Manage and track grant related finances
• Develop and maintain paper and electronic filing systems as needed
• Handle all general word processing, copying, and filing requirements
• Monitor office equipment functionality and supplies
• Order supplies and equipment and arrange for equipment installation, parts or repair as necessary
• Ensure common office space areas are kept organized;
• Maintain confidentiality of sensitive data.
• Work with the landlord on building related issues
• Assist with logistics for meetings and special events including procurement of necessary supplies, spaces, contracts and other related items.
• Liaison to city departments such as HR, Finance, Payroll, Purchasing and other related departments
• Serve as primary point of contact for the CPC office and maintain the primary voicemail, email and cell phone systems
• Provide general support to visitors at the Commission’s office and regular events
• Schedule meetings for the commission and keep the CPC calendar active and updated
• Manage all required public notices of CPC meetings in conjunction with marketing and engagement staff
• Assist the Executive Director with duties of secretary of the Commission
• Manage public records request via the Citys records management system