Office Manager

at  FNZ Group

EXPERIENCE REQUIRED

• Proven experience as an Office Manager, Facilities Manager, or similar administrative role.
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong interpersonal and communication skills, capable of liaising with internal stakeholders and external partners.
• Proactive problem-solving skills and the ability to think strategically about facility management issues.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of health and safety regulations and practices is advantageous.
  About FNZ
  FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.
  We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.
  We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).
  Together with our customers, we help over 20 million people from all wealth segments to invest in their future.
  Job ID REQ-11996

ROLE DESCRIPTION

This role will form part of FNZ’s frontline and will centre on providing administrative support to the business by managing the business suppliers and ensuring all offices are aligned. This role will ensure office facilities are maintained to a level that meets the demands of a creative and innovative company. This is an office based with an expected attendance level of five days a week.

SPECIFIC ROLE RESPONSIBILITIES

• Office Operations: Manage daily office operations and procedures to ensure organizational effectiveness and efficiency. Oversee stock of office supplies. Manage deliveries and office mail. Oversee the management of the office and additional sites. Maintain a high standard of office organisation, ensuring all documentation and files are managed according to company protocols.
• Facilities Management: in coordination with dedicated departments, oversees office facilities and infrastructure, including vendor management, supplies procurement, and maintenance.
• Event Coordination: Plan and coordinate office events, meetings, conferences, and social gatherings.
• Financial Management: Assist in budget planning for the London offices and monitoring office expenses to ensure cost-effectiveness. Reviews or renews local suppliers’ contracts. Handle purchase invoices.
• Health and Safety: Ensure compliance with health and safety regulations, maintaining a safe and productive working environment for all employees.