Office Manager

at  G42

Overview:
Presight is looking for an energetic and pro-active Office Manager. The Office Manager will work closely with internal teams (including Team Coordinators, Executive Assistants, Reception, Human Capital, Finance, Marketing) and external vendors and clients to support efficient operations. The Office Manager will manage various office services whilst ensuring best practices are implemented consistently across all Abu Dhabi offices.

• Responsible for facilities management entailing office announcements, guest management, office equipment and supplies, pantry supplies, security management, c, etc.
• To liaise and resolute with building management on any issues related to repairs, facilities, security, workplace safety, vendor management, cleaning, parking, visitor access etc.
• Identify gaps in operational processes and resolve them expediently to ensure optimal business-as-usual operations.
• Seeing through the procurement and payments of goods and services as required.
• Manage petty cash.
• Ensure the physical security of the office through regular inspections, procurement of security-related equipment or services and collaboration with contractors when required.
• Support with and organize planning in-house or off-site activities like townhalls, celebrations, and conferences; to enhance employee engagement or for other business purposes.
• Draft, update, and enforce Standard Operating Procedures for business operations (security processes, meeting management, office administration, procurement matters, crisis management, etc.)
• Manage the Reception area and team members, including overseeing vendor relationships, procurement of office supplies, courier services, and other routine office needs (e.g. coordinating room reservations and catering/ refreshments).
• Oversee translation and printing services, when required.
• Manage office filing and storage spaces whilst ensuring security, integrity and confidentiality of data.
• Introduce new initiatives to enhance a paperless and sustainable environment.
• Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
• Respond to various requests and inquiries from employees.
• Prepare and send communications in relation to office and facility information, policies and procedures.
• Support with new joiner orientation and exit procedures.
• Provide ad-hoc support for executives.
• Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans, and related risk assessments