Office Manager

at  Gateley

THE TEAM

We are looking for an office manager to join our Gateley Legal NI team to oversee the administrative activities that facilitate the smooth running of our Belfast office, organising our people, information and other resources, keeping our records up to date and ensuring that all administrative processes work effectively, and we comply with all of our regulatory requirements.

Duties will include:-

• Managing front of house hospitality and meeting and greeting clients
• Using a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
• Managing online and paper filing systems, including file closures
• Liaising with IT in relation to new starters and network functionality
• Ensuring fee earners comply with CPD obligations in all three jurisdictions (NI, ROI and E&W) in which we operate
• Managing the practising certificate renewal in all three jurisdictions (NI, ROI and E&W) in which we operate
• Managing the grant funding and reporting requirements relating to inward investment grant
• Ensuring the website is kept up to date
• Recording office expenditure and manage the budget
• Organising the office layout and maintain supplies of stationery and equipment
• Maintaining the condition of the office and arranging for necessary repairs
• Overseeing the recruitment of new staff, including training and induction
• Ensuring adequate staff levels to cover for absences and peaks in workload
• Carrying out staff appraisals for business support staff and managing performance
• Delegating work to business support staff and managing their workload and output
• Promoting staff development and training
• Implementing and promoting our equality and diversity policy
• Reviewing and updating health and safety policies and ensuring they are observed
• Checking that data protection legislation is being adhered to in relation to the storage of data, and reviewing and updating policies as appropriate
• arranging regular testing for electrical equipment and safety devices
• Preparing documentation for service providers
• Coordinating internal staff events and external client events

Working within the team, there is the opportunity to broaden expertise and learning and develop skills with a view to assuming greater levels of responsibility.

DIVERSITY, INCLUSION AND WELL BEING

Diversity, inclusion and well-being is an important part of Gateley’s culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture.
We create an exciting and rewarding place to work that aims to fulfil everyone’s potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.
We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.

THE ROLE

We are Gateley Legal in Northern Ireland! Gateley Legal in Northern Ireland provides clients with multi-jurisdictional specialist legal advice in relation to reputation management, privacy, brand protection, commercial litigation, real estate, public procurement, commercial contracts, construction, banking and insolvency, coupled with a specialist private client offering in respect of wills, probate and residential conveyancing.

Duties will include:-

• Managing front of house hospitality and meeting and greeting clients
• Using a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
• Managing online and paper filing systems, including file closures
• Liaising with IT in relation to new starters and network functionality
• Ensuring fee earners comply with CPD obligations in all three jurisdictions (NI, ROI and E&W) in which we operate
• Managing the practising certificate renewal in all three jurisdictions (NI, ROI and E&W) in which we operate
• Managing the grant funding and reporting requirements relating to inward investment grant
• Ensuring the website is kept up to date
• Recording office expenditure and manage the budget
• Organising the office layout and maintain supplies of stationery and equipment
• Maintaining the condition of the office and arranging for necessary repairs
• Overseeing the recruitment of new staff, including training and induction
• Ensuring adequate staff levels to cover for absences and peaks in workload
• Carrying out staff appraisals for business support staff and managing performance
• Delegating work to business support staff and managing their workload and output
• Promoting staff development and training
• Implementing and promoting our equality and diversity policy
• Reviewing and updating health and safety policies and ensuring they are observed
• Checking that data protection legislation is being adhered to in relation to the storage of data, and reviewing and updating policies as appropriate
• arranging regular testing for electrical equipment and safety devices
• Preparing documentation for service providers
• Coordinating internal staff events and external client event