Office Manager

at  Henriquez Partners Architects

Henriquez Partners Architects is a mid-sized boutique design studio which excels at complex mixed-use projects that integrate ethics and aesthetics. Our mission is grounded in the optimistic belief that architects have a meaningful role to play in the creation of ‘citizen cities’; thriving inclusive communities that embrace diversity and address the needs of all parts of society.
We pride ourselves in having a collaborative, diverse and talented team of 50+ individuals from over 25 countries. We are values-driven with a supportive, dynamic studio culture which has garnered us recognition as one of Canada’s Top 100 Employers in 2020 and have been named one of Canada’s Best Employers for Recent Graduates.
Recognized by Architizer as one of the Top 10 Architecture Firms in Canada, our projects have received over 70 awards and we are honoured to exhibit at both the 2021 and 2025 ECC Venice Biennale.
We are now looking to expand our team with an Office Manager.

REQUIRED SKILLS / EXPERIENCE / QUALIFICATIONS

• Post-secondary education; University degree preferred.
• 5+ years previous office experience in a similar role.
• Interest in design and architecture an asset.
• Ability to prioritize and multitask, be proactive and be organized.
• A great attitude and willingness to learn and contribute to the team.
• Have a personable and friendly disposition.
• Tech savvy with both Mac and Windows platforms.
• Highly proficient with Outlook, Excel, Adobe Acrobat and knowledge of various web video conferencing platforms such as Teams, Webex, Zoom, etc. knowledge of Smartsheets is an asset.
• Excellent oral and written skills.
  Salary range: $60,000–$80,000

• Responsible for reception, as the “face” of Henriquez and first person to meet and greet guests and clients; and answering incoming calls.
• Managing meetings including bookings in multiple boardrooms, setting up IT needs for meetings, keeping meeting rooms clean and tidy and ensuring meeting supplies are stocked.
• Managing the operations, logistics and appearance of the entire studio, including coordinating repairs and cleaning staff.
• Managing kitchen areas and catering including ordering, set up, take down of meals and beverages for meetings, lunch and learns and events.
• Coordination of the model shop including tracking supply levels, assisting with ordering supplies and coordinating maintenance.
• Procurement of office supplies, couriers and liaison with mailroom.
• Coordinating and arranging social activities including monthly birthday celebrations, weekly happy hours, and other initiatives.
• Administrative support various committees such as Social Impact, Director, Associate and Sustainability Committees.
• Coordinate vacation requests and reconcile tracking records.
• New employee onboarding, including coordinating set up and providing orientation.
• Assist in the creation of job postings, resume coordination, interview scheduling and performance review administration.
• Assist with internal office procedures and revisions to the employee procedure and policy handbook.
• Assist with day-to-day bookkeeping and accounting administration, such as Accounts Payable, monthly consultant billings reports and monthly visas statements as directed by the Controller.
• Cross training with administrative staff and responsible to ensure effective coverage so operations run smoothly irrespective of absences, illness and vacation.