Office Manager

at  Hicks LeMoine

Hicks LeMoine Law is a mid sized law firm located in Amherst Nova Scotia, with branch offices in Sackville, New Brunswick and Parrsboro, Nova Scotia.

POSITION OVERVIEW:

The Office Manager/Accounting Manager will work closely with the Partners and be a key member of the leadership team. The ideal candidate is diligent, reliable and excels at multi-tasking. We offer a great opportunity to play a key role on a successful and experienced team.

QUALIFICATIONS INCLUDE:

• Post-secondary degree or diploma in business administration with a focus in Accounting, or equivalent experience.
• Five years of successful leadership experience in a similar role.
• Strong organizational and planning skills.
• Law firm management experience an asset, but not required.
  We offer a competitive salary and benefits (pension, group insurance, Y membership)

• General office administration and oversight.
• Administer all accounting functions, including monthly close processes, financial reporting/analysis, payroll, accounts receivable and payables, and cashflow management and forecasting.
• Compile key financial data.
• Trust account reconciliations and reporting.
• Coordinate annual review engagement and trust audit with external accountants.
• Design and implement internal controls and ensure compliance.
• Prepare reporting to external regulatory bodies.
• Work with external IT consultants and ensure computer networks, software and data management systems are secure and efficient.
• Coordination of recruiting, hiring, and assisting in the training of staff members.
• Assign and monitor administrative responsibilities and tasks among office staff.
• Administer firm benefits plan.
• Monitor and maintain office supplies inventory.
• Primary contact for landlord.
• Coordinate maintenance for office equipment and leased space.