Office Manager

at  MindsDB

ABOUT US

MindsDB is a fast-growing AI startup headquartered in San Francisco, California. As a leading innovator bringing AI and Data together, our passion is empowering companies to easily build AI capabilities that can Think, Understand and Orchestrate: enabling teams to move from prototyping & experimentation to production in a fast & scalable way.
MindsDB was founded in 2017 by Adam Carrigan and Jorge Torres, inspired by Ian M. Banks’s Culture series, in which super AI systems called Minds collaborate with other forms of life to accomplish incredible goals. Starting as an Open-Source project, MindsDB has grown to be one of the most widely used AI-Data platforms in the world, with a growing community and more than 700 contributor developers from every corner of the globe.
We are backed with over $55M in funding from Mayfield, Benchmark, YCombinator, and nVidia. MindsDB is also recognized by Forbes as one of America’s most promising AI companies (2021) and by Gartner as a Cool Vendor for Data and AI (2022).

REQUIREMENTS/QUALIFICATIONS

• 3 years proven experience in office management or a related role.
• Experience in events coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of safety and security protocols, including emergency response procedures.
• Vendor management skills, including negotiation and contract management.
• Ability to handle emergencies and crises effectively.
• Budget management and financial acumen.
• Strong problem-solving skills and a proactive approach to resolving issues.
• Adaptability and the ability to work in a fast-paced and ever-changing startup environment.
• Attention to detail and a commitment to maintaining a clean and organized workspace.

THE ROLE

We are looking for a dynamic and resourceful individual to take on the role of Office Manager in our San Francisco office.
Our ideal candidate for this role should have a proven track record in office management, event coordination, and a knack for fostering a safe, efficient, and vibrant workspace. You should possess strong organizational and communication skills, a commitment to security and safety, and the ability to navigate the fast-paced landscape of a startup environment and collective office space.
In this role, you will be responsible for planning and coordinating events in the office, collaborating with our Developer Relations and Business Development teams to create an engaging and welcoming environment for both staff and event visitors. Your efforts will be vital to making the office a dynamic and vibrant space that fosters connections for everyone that walks through our front door.