Office Manager

at  Nexi Germany GmbH

The eID Solutions business, comprising over 200 colleagues, is at the forefront of creating secure identity solutions and new innovative services of tomorrow leveraging modern technology. Our state-of-the-art solutions empower both private and public sectors to deliver fast, secure, and compliant digital services to their users. We are the trusted supplier of the Danish national ID infrastructures MitID and NemLog-in and we are currently expanding internationally through strategic relationships with banks, merchants and the public sector. Together we transform the way people identify. eID Solutions is part of the Nets Nexi Group. From September 1 st 2024, eID Solutions will be part of IN Groupe, a key player in identity and trust solutions for global exchanges.

ABOUT YOUR FUTURE ROLE

Our Office Manager is responsible for overseeing the daily operation of the office, managing facility maintenance and coordinating vendor relationships related to the office.
As an office manager you will also be providing executive support to the leadership team and broader organisation including our sales team. In addition, you will be supporting our HR function with a number of activities.
The role encompasses a range of duties aimed at maintaining an efficient, compliant, and positive work environment.

YOUR KEY RESPONSIBILITIES IN THIS ROLE WILL BE:

1. Office Management:

• Supervise daily office operations to ensure efficient workflow.
• Manage office supplies, equipment, and inventory.
• Ensure the office looks presentable and well maintained.
• Coordinate office activities and events to enhance workplace culture.
• Organize team-building activities.
• Maintain relationships with vendors, service providers, and the landlord.
• Optimize office layout for functionality and productivity.
• Manage external and internal guests and coordinate and organize events and meetings.

1. Facility Management:

• Oversee maintenance and security of office premises.
• Manage facility projects, including renovations and relocations.
• Ensure compliance with health and safety regulations.
• Conduct regular inspections to maintain a safe and clean environment.
• Coordinate repairs and maintenance with external contractors.

1. Executive Assistant Duties:

• Provide administrative support to the leadership team.
• Coordinate travel.
• Handle confidential information with discretion.
• Assist in preparing for leadership- and other meetings as well as coordinating actions from meetings.

1. HR Support:

• Support cultural integration initiatives
• On-/off-boarding activities
• Ad hoc HR support and reporting
• Document management and knowledge sharing

We expect you to be on site in Virum with flexible working hours and possibility of working from home regularly.

QUALIFICATIONS NEEDED TO BE SUCCESSFUL IN THIS ROLE:

• Excellent organizational and multitasking skills, strong at keeping oversight
• Exceptional communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to handle sensitive information with confidentiality and professionalism.
• Customer focus and strong ability to service colleagues and guests and finding pragmatic solutions
• A team player mindset, able to work effectively at all levels of an organization and ability to work pro-actively
• Proficiency in written and spoken Danish and English