Office Manager - NYU Langone South Shore Neurologic Associates - Patchogue

at  NYU Langone Health

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

POSITION SUMMARY:

We have an exciting opportunity to join our team as a Office Manager - NYU Langone South Shore Neurologic Associates - Patchogue.
In this role, the successful candidate Responsible for office services and related activities. Assures that the facility and organizational policies and procedures are followed and promotes the smooth, profitable operation of business.

MINIMUM QUALIFICATIONS:

To qualify you must have a Bachelor’s Degree or equivalent combination of education and experience required. 1 - 2 years Supervisory experience (Private Practice setting preferred). Excellent communication (both oral and written), interpersonal, organization, multi-task, and leadership skills. Proficiency with computers.

PREFERRED QUALIFICATIONS:

Bachelor’s Degree In related area.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Langone Hospital-Long Island is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital-Long Island’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 - $62,400.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

• Performs other duties as assigned.
• Maintains adherence to policies and procedures of the practice. Updates policies and procedures as appropriate.
• Provides reports and data as requested in a timely manner.
• Supports billing and credentialing departments by providing necessary information timely. Maintains working knowledge of appropriate aspects of insurance plans and billing regulations.
• Works collaboratively with outside property managers to perform maintenance with little or no disruption to practice hours. Meets with Project managers to plan and facilitate enhancement and expansion. Monitors safety and compliance issues in accordance with requirements from applicable regulation agencies and OSHA. Maintains healthy working relationship with building manager and security team at office location. Assists with contracts for cleaning and exterminating companies.
• Responsible for the maintenance of provider schedules to ensure patients are seen in a timely manner. Responsible for oversight of schedule changes and ensuring patients are re-scheduled appropriately. Monitors that staff are maintaining efficiency with patient registration which includes assisting patients with EMR intake paperwork, questions, etc.
• Responsible for maintaining updated documents, i.e. licenses, DEAs, etc. with the managed care plans as well as responding to requests related to managed care plans. Responsible for working with the Department of Managed Care Credentialing when credentialing new provider(s). Maintains current managed care participation lists for practice staff.
• Maintains finance reports for monthly submission to Director, Faculty practice on a timely basis. Submits annual budgets in timely manner. Monitors practice expenses, i.e. medical/surgical supplies and office supplies. Responsible for the oversight and/or ordering of supplies including inventory control. Responsible for submitting invoices to be paid on timely basis. Responsible for capital request submission including required paperwork and justifications.
• Responsible for the appropriate training of front desk responsibilities including customer service, interactions with providers, patients and other support staff, and diversity to medical secretaries and medical assistants. Works with front desk to identify and maintain efficiency. Monitors front desk staff to be sure they are responding to all patient follow-up requests by providers through the EMR andor verbally. Responsible for recruiting and hiring as applicable.
• Develops, directs and supervises practice staff in regards to job duties, responsibilities and time efficiency. Maintains personnel files including updated job descriptions. Maintains time sheets for payroll. Ensures that staff received appropriate training for tasks. Develops and maintains practice-specific orientation and policies and procedures. Responsible for the time efficiency of staff members which includes ensuring there is no abuse of downtime and/or overtime.