Ebury is a hyper-growth FinTech firm, named in 2021 as one of the top 15 European Fintechs to work for by AltFi. We offer a range of products including FX risk management, trade finance, currency accounts, international payments and API integration.

SKILLS, EXPERIENCE & KNOWLEDGE

• Demonstrable experience in office administration and/or receptionist in a corporate environment including meeting services, events and purchasing
• Facilities health and safety experience. IOSH certification is not required but is desirable
• Hospitality experience is a plus
• Excellent interpersonal skills with proven ability to work collaboratively. Able to find pragmatic solutions and adapt to changing situations
• Strong oral and written English skills
• Excellent organisational and time management skills
• Good at multitasking with the ability to remain calm and focused under pressure, but good at time management setting priorities
• Able to work in a fast-paced environment and meet deadlines when needed
  

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ABOUT THE ROLE

In this role you will provide a focal point for our front-of-house and office operations, ensuring world-class office experience for our people and guests. You will deliver outstanding assistance Ebury employees and visitors daily.

RESPONSIBILITIES

• Office management
• Deliver a first-class workplace experience for our employees, both office home-based workers, and for guests of our office
• Managing the primary inbound communication channels and correspondence including phone calls, mailboxes and physical packages
• Assist in the planned and ad hoc maintenance and upkeep of the premises and equipment including the required safety checks, liaising with contractors as required
• Assist in the effective running of facilities contract services including; building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services
• General office management duties including meeting room management conference call facilitation, administration tasks like invoices, supplies and stock management of office supplies, business card administration, company merchandising, monthly office social events, summer/Xmas parties, and engagement activities, courier bookings etc
• Moves and project coordination
• Manage the landlord relationship
• Support with Marketing events and engagement activities
• Health & Safety
• Assist in the duty of care, health and safety programs with comprehensive policiesand practices for the office- and home-based work
• Assist with all relevant Health & Safety staff training as necessary
• Travel
• Assist with ad-hoc travel booking requirements for ExCo members where required