Office Manager/Personal Assistant

at  Townsville Catholic Education

Commencing Date: As soon as practicable
Tenure: Term Time, Fixed Term
Hours: 37 hours per week
Per Hourly Range: $38.31 - $40.18 per hour pending experience
Closing Date: Monday, 3 February 2025 unless filled prior
Columba Catholic College, Charters Towers is a vibrant P-12 Catholic college catering for the full needs of families and students. Being co-educational, students can find their own special niche for learning and personal growth. The P-12 setting gives students access to a wide range of subjects and opportunities, matched to current and emerging pathways and occupations. Columba Catholic College endeavours to provide deep learning for the mind, a spiritual base for the soul, and an athletic dynamism for the body. Current students, past students, future students and their parents all integrate into the Columba family which incorporates those parts of our history which once were Mount Carmel College, St Mary’s College, and St Columba’s Primary School of Charters Towers.

KEY ACCOUNTABILITIES

The Office Manager/Personal Assistant typical duties include, but not limited to:

• Carry out a wide range of administrative duties to the Principal at an advanced level, including but not limited to: Calendar management, answering phones, typing, photocopying, data entry and filing,
• Assist senior management with College activities for specific events in accordance with established routines and procedures.
• Coordinate the day to day organisation and operation for the Columba Administration Team.
• Assist and oversee the Columba Administration Team, including the planning and management of work.
• Assist with tracking of leave for the Columba Administration Team.
• Assist with employment and recruitment processes, as required.
• Preparation and assist with communications, newsletters, marketing materials and Facebook.
• Assist with past student events, registers overall coordination and related communications.

EXPERIENCE

• Relevant experience providing high level executive and administrative support to senior management
• Demonstrated experience in coordinating administration teams
• Demonstrated ability to prioritise and manage demanding or competing deadlines and workloads to ensure outcomes are achieved within timeframes
• Experience and proficiency in the use of Google and Microsoft Office Suites at an advanced level
• Previous experience within the Education sector would be considered advantageous
• Experience and proficiency in the use of Canva and Publisher would be advantageous

SKILLS

• Possess excellent interpersonal and communication skills and an ability to communicate with a range of internal and external stakeholders
• Confident and well presented and engaging with a personal warmth that engenders mutual respect
• Proven history of professional and confidential work ethic
• Enthusiastic, energetic, and flexible with a proactive attitude
• Ability to develop and sustain productive working relationships

ABOUT THE ROLE

Columba Catholic College, Charters Towers is seeking an experienced and dedicated Office Manager/Personal Assistant. This is a term time, fixed term position completing 37 hours a week. The role will commence as soon as practicable until the 5 December 2025.
The term time (41 week) position is during the school term, plus two additional weeks prior to Term 1 commencing and an additional week at the completion of Term 4 each school year.
The role of Office Manager/Personal Assistant is responsible for providing high level executive and administrative support to senior management demonstrating a high level of self-initiative, flexibility, attention to detail, autonomy and dependability.
The Office Manager/Personal Assistant will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the Office Manager/Personal Assistant will deliver high quality customer service.

The Office Manager/Personal Assistant typical duties include, but not limited to:

• Carry out a wide range of administrative duties to the Principal at an advanced level, including but not limited to: Calendar management, answering phones, typing, photocopying, data entry and filing,
• Assist senior management with College activities for specific events in accordance with established routines and procedures.
• Coordinate the day to day organisation and operation for the Columba Administration Team.
• Assist and oversee the Columba Administration Team, including the planning and management of work.
• Assist with tracking of leave for the Columba Administration Team.
• Assist with employment and recruitment processes, as required.
• Preparation and assist with communications, newsletters, marketing materials and Facebook.
• Assist with past student events, registers overall coordination and related communications