Office Manager/Receptionist

at  Informatica

BUILD YOUR CAREER AT INFORMATICA

We’re looking for a diverse group of collaborators who believe data has the power to improve society. Adventurous minds who value solving some of the world’s most challenging problems. Here, employees are encouraged to push their boldest ideas forward, united by a passion to create a world where data improves the quality of life for people and businesses everywhere.

OFFICE MANAGER - KRAKÓW

We’re looking for an Office Manager candidate to join our team in Kraków as a maternity leave cover for a part-time role (6 hours per day).
You will report to the Senior Director of Real Estate and Workplace.
You will be keep a busy office running and support the teams in training and meetings.

YOUR ROLE RESPONSIBILITIES? HERE’S WHAT YOU’LL DO

• Welcome visitors by greeting them, in person or on the telephone; answer or refer inquiries
• Direct visitors by maintaining employee and department directories; giving instructions.
• Maintain security by following procedures; monitor logbook; issue visitor badges.
• Log visitor with building security office
• Manage all incoming and outgoing post, distribution of mail, organise couriers and taxi’s
• Manage the daily administration of the office, and maintain office records.
• Manage health & safety processes on behalf of HR, arranging first aid and fire safety training for staff.
• Assist management with logistics of office events such as partner days, internal training, and other large meetings.
• Manage purchasing process, raising office purchase orders and keying receipts, Reception mail box and communicating with vendors.
• Maintain relationships with the subtenant and manage issues and needs.
• Assist staff with business visa applications
• Manage reception processes including keeping the reception manual and phone list up-to-date
• Ensuring the boardroom and guest lounge is always clean and presentable

ROLE ESSENTIALS

• 3+ years of experience of comparable work experience, ideally in high-tech environment with stability at top tier companies
• Due to the international nature of our business, you should have a good command of written and spoken English.
• Strong MS Office skills (Outlook, Word, PowerPoint, Excel)