Office Manager

at  SNHA

SNHA is an industry-leading mission-critical design firm. We specialised in designing data centres, and we deliver elegant solutions for technically complex programs for many of the world’s most well-known technology companies.
We are a Woolpert company with global reach and have been working on projects throughout Europe and the USA.
Find out more about SNHA culture here: https://www.snh-a.com/culture/community/
SNHA is looking for an Office Manager who enjoys organising events, administration and a variety of tasks. This is a part-time role Mondays to Fridays from 9 am to 3.30 pm.

Office Manager’s main responsibilities:

• Coordinate daily administrative support services.
• Maintain documentation to ensure corporate compliance.
• Induct new staff regarding office facilities and the emergency plan.
• Liaise with the landlord completing annual building risk assessments.
• Maintain annual office fire and health & Safety risk assessments.
• Coordinate with the IT Technician during disruption to business such as transport strikes.
• Review current processes and recommend procedural or policy changes to improve operations.
• Assess office supply requirements and monitor compliance with the budget provided.
• Support the Frankfurt office: supplies/pantry - meeting room booking and meals.
• Support the Woolpert Facilities team with the office renewal process or new facilities research in the UK and Europe.
• Organise office events (training, corporate, social, etc.) and travel and accommodation for visitors and staff.
• Ensure the office environment is welcoming, comfortable, and conducive to productivity. This includes managing office supplies, decor, and amenities.
• Support wellness programs and initiatives, such as fitness challenges, mental health workshops, and healthy snack options.
• Prepare monthly office expense records for the Finance team.
• Quarterly internal auditing of the general office documentation for BMS with coordination of the Senior Architect – Technical Lead.

QUALIFICATIONS

• GCSEs – C level or above in English and Maths, or equivalent (Essential).

EXPERIENCE

• Two years’ experience in office management, including organisation of events, and arrangements for staff travelling and accommodation (Essential).
• Experience in working with a matrix organisation (Desirable).

SOFTWARE SKILLS

• Office 365: Outlook, Word, Teams, SharePoint, Adobe (Essential).

MAIN BENEFITS

• 31 days of annual leave including eight bank holidays
• vitality membership including private medical insurance and 50 per cent discount for Virgin Active, Nuffield or Pure Gym
• pension scheme
• payment of professional bodies’ fees
• Cycle To Work scheme
• fitness reimbursement scheme
• referral for recruitment scheme
  We offer a friendly and supportive office atmosphere with events and trips throughout the year allowing employees to get to know each other and relax.
  If this sounds like the opportunity you’ve been looking for, please click the apply for job button below.
  We reserve the right to close a vacancy when we find a suitable applicant(s); you are therefore advised to apply as soon as possible.
  Job Type: Part-time
  Pay: £25,600.00-£31,500.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Life insurance
• Private medical insurance
• Referral programme
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in London EC1Y 4TW
Reference ID: Office Manager 20.01.202

• Coordinate daily administrative support services.
• Maintain documentation to ensure corporate compliance.
• Induct new staff regarding office facilities and the emergency plan.
• Liaise with the landlord completing annual building risk assessments.
• Maintain annual office fire and health & Safety risk assessments.
• Coordinate with the IT Technician during disruption to business such as transport strikes.
• Review current processes and recommend procedural or policy changes to improve operations.
• Assess office supply requirements and monitor compliance with the budget provided.
• Support the Frankfurt office: supplies/pantry - meeting room booking and meals.
• Support the Woolpert Facilities team with the office renewal process or new facilities research in the UK and Europe.
• Organise office events (training, corporate, social, etc.) and travel and accommodation for visitors and staff.
• Ensure the office environment is welcoming, comfortable, and conducive to productivity. This includes managing office supplies, decor, and amenities.
• Support wellness programs and initiatives, such as fitness challenges, mental health workshops, and healthy snack options.
• Prepare monthly office expense records for the Finance team.
• Quarterly internal auditing of the general office documentation for BMS with coordination of the Senior Architect – Technical Lead