Office Manager

at  Trademark Pumping Ltd

OVERVIEW

This position is for maternity leave coverage including 2 months of training with the potential for a permanent position. We are seeking a highly organized and proactive Office Manager to oversee our daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills and a keen attention to detail, enabling them to manage administrative tasks effectively while supporting our team. This role is essential in maintaining efficient office procedures and fostering a positive workplace culture.

SKILLS

• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Familiarity with front desk operations and customer service best practices.
• Knowledge of human resources processes, including recruitment and employee relations.
• Experience in vendor management to maintain productive supplier relationships.
• Administrative skills with an emphasis on accuracy in clerical tasks.
• Proficient in file management systems for efficient record keeping.
• Experience using QuickBooks software is preferred.
  Join our team as an Office Manager where you can contribute to a dynamic work environment while enhancing your professional skills!
  Job Types: Full-time, Fixed term contract
  Contract length: 15 months
  Expected hours: 24 – 40 per week

Benefits:

• Flexible schedule

Flexible language requirement:

• French not required

Work Location: In person
Application deadline: 2025-02-28
Expected start date: 2025-03-0

• Manage front office operations, including greeting visitors and handling incoming calls.
• Oversee administrative tasks such as filing, data entry, maintaining organized records and creating reports.
• Coordinate human resources functions, including onboarding new employees, managing employee records and keeping contracts up to date.
• Handle vendor management, ensuring timely communication and effective relationships with suppliers.
• Maintain office supplies inventory and place orders as necessary to ensure operational efficiency.
• Utilize QuickBooks for basic accounting tasks, including invoicing, tracking expenses and managing accounts receivable/payable.
• Managing timesheets and processing payroll every two weeks.
• Preparing and making bank deposits as necessary.
• Implementing and maintaining health and safety procedures and records.
• Posting on social media, handling marketing and advertising needs as they come up.
• General cleaning of front office.