Office Manager

at  VY TO INSURANCE AGENCY INC OA DESJARDINS

OVERVIEW

We are currently seeking a highly organized and dedicated Office Manager to oversee day-to-day office operations, manage administrative tasks, and ensure efficiency and compliance with relevant regulations. The ideal candidate will possess strong administrative skills and have a proven track record in managing office functions effectively. This role is crucial in ensuring that our office runs smoothly and efficiently, supporting both staff and management in achieving organizational goals.

Experience requirements

• Minimum 2 years experience as an Office Manager or in a similar administrative role.
• Completion of secondary school/college degree/or diploma is required.
• Strong communication skills, both verbal and written, with a focus on professional phone etiquette.
• Strong proficiency in QuickBooks and other office software applications.
• Excellent organizational skills with attention to detail.
• Demonstrated ability to manage multiple tasks simultaneously while prioritizing effectively.
• Experience in human resources and payroll processing is preferred.
• Ability to train and develop staff members to enhance team performance

• Coordinate Office Administrative Procedures: Manage and streamline daily office processes, identify areas for improvement, and implement more efficient procedures.
• Delegate and Prioritize Tasks: Set work priorities for office staff, delegate tasks appropriately, and ensure deadlines are met while following established office procedures.
• Manage Admissions-Related Activities: Handle administrative tasks related to admissions to educational institutions, ensuring timely and accurate document processing.
• Coordinate Office Services: Plan and manage office services, including supplies, equipment, maintenance, security, parking, and other essential needs to ensure smooth office operations.
• Oversee Budgeting and Administrative Operations: Conduct analyses of budgeting, contracting, and project planning. Ensure processes are followed, and operational goals are met.
• Assist with Budget Preparation and Control: Support the preparation and maintenance of the office operating budget and ensure effective inventory and financial controls.
• Prepare Reports and Documentation: Collect and organize data to generate regular and special reports, manuals, and correspondence, ensuring clarity and accuracy. Assist in preparing reports and presentations for management meetings.
• Supervise Office Staff: Provide leadership and support to office staff, including records management technicians, fostering a productive work environment.
• Handle incoming phone calls: Maintain effective phone etiquette while handling incoming calls and inquiries from both English speaking and Vietnamese clients.

Experience requirements

• Minimum 2 years experience as an Office Manager or in a similar administrative role.
• Completion of secondary school/college degree/or diploma is required.
• Strong communication skills, both verbal and written, with a focus on professional phone etiquette.
• Strong proficiency in QuickBooks and other office software applications.
• Excellent organizational skills with attention to detail.
• Demonstrated ability to manage multiple tasks simultaneously while prioritizing effectively.
• Experience in human resources and payroll processing is preferred.
• Ability to train and develop staff members to enhance team performance.