Office Manager with Bookkeeping Experience

at  NDM Communications

WHO WE ARE

ndm is a full-service marketing agency that specializes in the healthcare and senior living
industries. With a vision to transform these industries through insightful and powerful marketing,
the team behind ndm provides advanced and innovative solutions to help our partners evolve
and connect with their communities.

QUALIFICATIONS AND EXPERIENCE

· A bachelor’s degree or equivalent work experience required.
· A strong understanding of general corporate matters and duties is essential.
· Prior experience as an Executive Assistant or Office Manager a plus.
· Strong organizational, project management and problem-solving skills with ability to
manage multiple projects.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Proficiency in QuickBooks preferred, with experience in AR/AP, expense booking, and
bank data entry.
· Strong attention to detail, with the ability to quickly learn and adapt to new tasks.
· Excellent communication and coordination skills, with the ability to work collaboratively
across departments.
· Knowledge of financial regulations and compliance standards is a plus.
· Experience with Avalara tax software is a plus but not required.
· Ability to work in a fast-paced, deadline-driven team environment while managing
multiple projects simultaneously.
· Strong people skills to navigate a range of personalities.
· Ability to be decisive and make things happen.

OFFICE MANAGER RESPONSIBILITIES:

· Manage and maintain a clean, organized, and welcoming office environment.
· Oversee office supplies and equipment, ensuring adequate stock levels.
· Coordinate office maintenance and repairs.
· Manage incoming and outgoing mail and packages.

EXECUTIVE ASSISTANT RESPONSIBILITIES:

· Manage sensitive matters and maintain a strict level of complete confidentiality and
discretion, with access to a high volume of confidential information.
· Sustain a daily calendar of meetings and events, resolve any scheduling issues, and
conserve the Executives’ time.
· Handle all administrative and clerical duties to ensure the smooth operation of assigned
department heads within ndm.
· Organize and coordinate schedules, meetings, agendas, travel, expense reporting, etc.
· Organize and maintain file systems, correspondence, and other records (paper and
electronic as required).
· Represent the company and Executives in a positive light through great follow-through
skills and sound judgement.
· Compose spreadsheets, presentation materials and internal/external correspondence
· Provide support during events and meetings.
· Ability to conduct basic business analyses and generate thoughtful insights, responses,
and/or feedback.
· Flexible hours as dictated by the needs of business for projects and meetings.
· Help with ndm Marketing initiatives for conferences such as ordering marketing/promo
materials, etc.

BOOKKEEPING RESPONSIBILITIES:

· Management and oversight of the billing and accounting systems.
· Maintain accurate records of financial transactions on a daily basis.
· Track/manage use of credit cards.
· Reconcile credit card statements.
· Handle daily cash/bank transactions, ensuring accuracy in cash/bank receipts and
disbursements.
· Reconcile vendor statements.
· Perform monthly reconciliation of accounts, following up on outstanding balances with
customers and vendors.
· Perform additional tasks as assigned by management to support the financial operations
of the business.