Office Manager Zurich

at  Immunai

ABOUT IMMUNAI:

Immunai is an engineering-first platform company aiming to improve therapeutic decision-making throughout the drug discovery and development process. We are mapping the immune system at unprecedented scale and granularity and applying machine learning to this massive clinico-immune database, in order to generate novel insights into disease pathology for our partners - pharma companies and research institutes. We provide a comprehensive, end-to-end solution - from data generation and curation to therapeutics development, that continuously supports and validates the capabilities of our platform.
As drug development is becoming increasingly inefficient, our ultimate goal is to help bring breakthrough medicines to patients as quickly and successfully as possible.
Immunai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

REQUIRED QUALIFICATIONS:

• 5+ years of experience in office management, ideally in a high-tech or scientific environment
• Relevant qualification in business administration (Kaufmann/Kauffrau EFZ, Hotelfachschule, or similar)
• Excellent organizational skills
• Exceptional interpersonal skills
• Fluent English and German

ABOUT THE ROLE:

As an Office manager for our Zurich office, you will ensure the smooth operation of our office environment, supporting both the administrative functions and operational efficiency of the office.
In this role, you will work closely with global finance and HR functions, as well as local Immunai management and employees.
This is a part-time (50%) position.
Location: Zurich, Switzerland

WHAT WILL YOU DO?

• Oversee day-to-day operations of the office, ensuring smooth workflow and efficient use of resources
• Organize office events and celebrations to foster a positive work culture, coordinated with HR.
• Monitor and manage office supplies, equipment, and facility-related services. Maintain a professional and positive work environment,
• Coordinate with building management for any structural or facility-related issuesOversee employee access to the building, manage security passes, and maintain visitor logs.
• Develop and manage the office operations budget, Regularly report on spending to senior management.
• Work closely with the finance team to process invoices.
• Support HR with onboarding and offboarding of employees.
• Assist employees with travel bookings,for business-related trips. Ensure that the office complies with local and industry-specific health and safety regulations. Regularly update safety policies and ensure staff members are informed.
• Coordinate shipping in and out of the office.
  Requirements: