Office scheduler - Security - French Bilingual

at  GardaWorld

Position Overview: We are seeking a highly organized and detail-oriented Office Scheduler for our security team. The successful candidate will be responsible for coordinating and scheduling security personnel, ensuring adequate coverage during each shift, and handling administrative tasks related to scheduling.

Key Responsibilities:

• Coordinate and manage the scheduling of security personnel across various locations.
• Ensure that all shifts are adequately covered, including managing last-minute changes or emergency situations.
• Communicate effectively with security officers, management, and clients regarding scheduling needs.
• Maintain accurate records of schedules, shift changes, and attendance.
• Assist with the preparation and distribution of daily and weekly schedules.
• Address any scheduling conflicts or issues that arise, providing timely solutions.
• Monitor and track overtime, ensuring compliance with company policies.
• Collaborate with HR and management on staffing needs and recruitment for open shifts.
• Perform administrative duties related to scheduling, such as updating databases and preparing reports.

Qualifications:

• Previous experience in scheduling, preferably within the security industry.
• Must be Bilingual in French and English
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficient in scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
• Strong problem-solving abilities and attention to detail.
• Ability to work overnight shifts and flexible hours.

What We Offer:

• Competitive salary
• Comprehensive benefits package
• Opportunity to work in a dynamic and growing company
• Supportive team environment
• Training and professional development opportunities

• Coordinate and manage the scheduling of security personnel across various locations.
• Ensure that all shifts are adequately covered, including managing last-minute changes or emergency situations.
• Communicate effectively with security officers, management, and clients regarding scheduling needs.
• Maintain accurate records of schedules, shift changes, and attendance.
• Assist with the preparation and distribution of daily and weekly schedules.
• Address any scheduling conflicts or issues that arise, providing timely solutions.
• Monitor and track overtime, ensuring compliance with company policies.
• Collaborate with HR and management on staffing needs and recruitment for open shifts.
• Perform administrative duties related to scheduling, such as updating databases and preparing reports