Office Secretary III

at  State of Maryland

INTRODUCTION

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualifications. Include clear and specific information on your application regarding your qualifications.

• Experience with an electronic case management software program.
• Professional experience working with individuals with disabilities.
• Professional experience with medical/disability terminology and services.

SPECIAL REQUIREMENTS

Candidates must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

Provide secretarial support services for Office of Field Services, Office of Blindness and Vision Services, and professional staff engaged in the planning and delivery of vocational and independent living services.

Position Duties Include:

• Types manuscripts, correspondence, reports and other documents using a keyboard of a personal computer
• Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports
• Receives telephone calls and visitors and arranges for appointments and interviews
• Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency’s operations
• Maintains important and confidential records, schedules, expense accounts and office supplies
• Opens, sorts, reads and distributes incoming correspondence
• Proofreads outgoing correspondence and reviews records for completeness and accuracy
• Prepares and maintains statistical and numerical reports and records
• Performs other related duties.