Office Services Administrator

at  Turcan Connell

ABOUT US

We are trusted and respected legal and tax planning experts and our approach to providing a personal and tailored service is the secret of our success. The Firm acts on behalf of individuals, including businesspeople, entrepreneurs, landowners and works with several charities, philanthropists, and trustees to guide and manage complex legal and financial affairs on their behalf.
With a close-knit team of around 230 colleagues including 26 Partners across offices in Edinburgh, Glasgow and London, Turcan Connell’s comprehensive service covers everything required for efficient tax, estate and succession planning and advises on the many aspects of land and property management and transactions. We also handle the complexities of divorce and family law, employment law and dispute resolution advice as well as providing a range of business law services to our clients.

As an Office Services Administrator will provide administrative assistance to Partners and Legal colleagues across the Firm. Services include but are not limited to general administration, reprographics and mail services in both physical and digital environments.
The Office Services Administrator provides photocopying, scanning and printing support as well as preparing mail files for digital scanning; sort scan, rename and distribute. You will also collect and process outgoing mail, processing letters for printing and complete envelope fulfilment requirements. The Office Services Administrator also prepare and collate electronic bundles, meeting papers, bind documents, complete data entry, managing spreadsheets, electronic filing and document conversion.
As part of the role you will complete the online registration of Power of Attorney’s, Registers of Scotland, including Voluntary Registration and collecting and completing any information required for billing or client charge back data. The role also includes the management of our MDF fleet and maintain stationery.
You should be flexible, self-motivated, highly competent, and able to work on your own initiative. Previous administrative experience is essential and experience working with a legal environment would be advantageous. A high level of discretion and confidentiality is needed for this role as you will be exposed to highly sensitive information. A high degree of accuracy and attention to detail is essential. Strong pc skills are required and full training will be provided on the various systems used throughout the Firm