Office Services Concierge/Administrative Assistant

at  KPMG

Overview:
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.
An enthusiastic and dedicated individual is required for an Office Services Concierge/Administrative Assistant at our Halifax office. The successful candidate will work in a professional environment providing support to the office, fulfilling catering requests and covering for reception, as directed by the Office Manager.
This is position is deemed to be essential and required to be performed in office.

What you will do:

• Coordinate meetings, including booking of meeting rooms through Outlook and electronic schedule management system
• Arrange for required catering, reconfigure the layout of boardrooms and meeting rooms to accommodate meetings and events, and video conference requirements
• Seek out new, cost-effective vendors to provide guests and colleagues with more catering options and value
• Monitoring and maintaining supplies
• Conduct daily spot checks of all meeting rooms, serveries and the Kafé to ensure that the office supply inventory is complete
• Maintain and tidy coffee machines and serveries
• Assist with our Conference Floor’s A/V needs and provide A/V support to internal, client and external meetings (training provided)
• Maintain and re-stock first-aid kits monthly
• Assist with print jobs, scanning, etc
• Back-up with coding invoices in payable system (Coupa)
• Primary back-up to receptionist
• Other administrative duties, as required

What you bring to this role:

• Excellent customer service and interpersonal skills
• Professional attitude and approach are a prerequisite
• Well-organized, capable of and interested in taking initiative
• Ability to prioritize work and to work under pressure to meet strict deadlines
• Discretion and the ability to handle confidential material appropriately
• Basic A/V skills and/or a keen willingness to learn
• Timely in responding to inquiries and requests and willingness to escalate where appropriate
• Demonstrated initiative to resolve client issues where appropriate
• Experience using the Microsoft suite of applications (Word, Excel, Adobe Acrobat and PowerPoint)
• Knowledge of Microsoft Teams
• Ability to work as a member of a team, as well as independently
• Service and detail oriented, takes pride in completing tasks efficiently and effectively
• Must be able to work with all levels of professional staff

What you will do:

• Coordinate meetings, including booking of meeting rooms through Outlook and electronic schedule management system
• Arrange for required catering, reconfigure the layout of boardrooms and meeting rooms to accommodate meetings and events, and video conference requirements
• Seek out new, cost-effective vendors to provide guests and colleagues with more catering options and value
• Monitoring and maintaining supplies
• Conduct daily spot checks of all meeting rooms, serveries and the Kafé to ensure that the office supply inventory is complete
• Maintain and tidy coffee machines and serveries
• Assist with our Conference Floor’s A/V needs and provide A/V support to internal, client and external meetings (training provided)
• Maintain and re-stock first-aid kits monthly
• Assist with print jobs, scanning, etc
• Back-up with coding invoices in payable system (Coupa)
• Primary back-up to receptionist
• Other administrative duties, as require

What you bring to this role:

• Excellent customer service and interpersonal skills
• Professional attitude and approach are a prerequisite
• Well-organized, capable of and interested in taking initiative
• Ability to prioritize work and to work under pressure to meet strict deadlines
• Discretion and the ability to handle confidential material appropriately
• Basic A/V skills and/or a keen willingness to learn
• Timely in responding to inquiries and requests and willingness to escalate where appropriate
• Demonstrated initiative to resolve client issues where appropriate
• Experience using the Microsoft suite of applications (Word, Excel, Adobe Acrobat and PowerPoint)
• Knowledge of Microsoft Teams
• Ability to work as a member of a team, as well as independently
• Service and detail oriented, takes pride in completing tasks efficiently and effectively
• Must be able to work with all levels of professional staf