Office Services Receptionist Clerk

at  Federated Cooperatives Limited

Federated Co-operatives Limited (FCL) is hiring an Office Services Receptionist Clerk on a permanent basis on our Office Services team.
This position requires on-site work and is based in Saskatoon, Saskatchewan.

WHO YOU ARE:

You are looking for a career in Administration and:

• High School education plus a one-year Office Certificate or High School education plus minimum of two years of related experience.
• One to two years of work experience in an office environment dealing with multiple telephone lines.
• Good working knowledge of Microsoft Office (Word and Excel).
• Good verbal and interpersonal communications skills.

• Performs receptionist duties, receiving and guiding all visitors to the FCL building to the proper parties.
• Ensures all visitors are signed in/out of iLobby visitor management when visiting the Home Office building in accordance with FCL safety policies. Provides support for building access as required.
• Answers and directs all telephones calls and handles and directs all on-line inquiries timely
• Acts as super user of on-line booking system for in-house meeting rooms. Provides booking assistance to internal clients as necessary. May request prearranged meeting room set-up and provide pre-printed attendee lists for large external groups.
• Acts as super user of on-line booking system for FCL pool vehicle. Provides booking assistance to internal clients as necessary. Communicates to the Supervisor Office Services any maintenance or mechanical issues for repair.
• Maintains a register of mobile audio-visual equipment for use at in-house or outside of the Home Office buildings meetings.
• Assists with the creation of new employee or change in office/workspace name plates/tags as required and coordinate tags with Building Operations for employee on-boarding/seating change purposes.
• Maintains and orders office supplies for Office Services as per established purchasing policy.
• Participates in departmental meetings and participates on committees as requested.
• Ensures the required training is up to date and maintained.
• Other duties as required.
  Who you’ll work with :
  The Team: You will work closely with the Mail & Shipping Associate, Mail Clerk, and Shipper Receiver, and you will report into the Supervisor, Office Services.