Office Specialist (6 month FTC)

at  Epam Systems

Are you well-organised? Do you enjoy being front-of-house?
Then you could be a good fit for our bustling and vibrant Amsterdam office as an Office Specialist.
This is an on-site role where you will be working in a client-facing environment representing EPAM, being a first point of contact, providing an excellent front of house service as well as administrative assistance to support the Office Manager, EPAMers and our visitors.

REQUIREMENTS

• Fluent in Dutch with a good standard of written and spoken English
• Previous experience in a reception or administrative role
• Good knowledge in all Microsoft Office programs (including Word, Excel & Outlook)
• Excellent time management and organizational skills
• Positive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external queries
• Good communication and interpersonal skills with the ability to liaise with people at all levels
• Discretion when supporting activities and handling sensitive data

• Meet and greet guests in a friendly, secure and polite manner
• Provide a safe and pleasant user-friendly (and sustainable) office environment
• Support the Office Manager with Health & Safety and Fire Officer responsibilities
• Organise meeting rooms and ensuring they are well-kept
• Answer phone calls and deal efficiently with external/internal inquiries by escalating messages effectively
• Distribute incoming mail to the respective staff, organizing local and global courier shipments
• Check inventory on regular basis and ordering office and kitchen supplies (stationary, refreshments, purchases)
• Assist the Office Manager in all aspects of event planning and implementation such as hosted meetings, offsite meetings, conferences and staff parties
• Assist the Senior Management team with any administrative task in relation to their day-to-day activities
• Assist the Office Manager with ad-hoc facilities requests