On-site Administrative Assistant

at  HireLATAM

HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. With a proven track record and a commitment to excellence, we’re your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you’re in the best hands to find your next job opportunity.

JOB OVERVIEW:

They are seeking a highly motivated and proactive Administrative Assistant to play a critical role in supporting the efficient operation of their office and overall company functions. This position is ideal for someone who thrives in a dynamic, fast-paced environment and is eager to take on a variety of responsibilities that contribute to the smooth running of their business.
In this role, you will be entrusted with a wide range of administrative tasks that are essential to maintaining the day-to-day operations of the office. You will be the backbone of our client’s o rganizational structure, ensuring that all processes are executed with precision and efficiency. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to prioritize and manage multiple tasks simultaneously. Your ability to anticipate the needs of the office and act with initiative will be key to your success in this position.

QUALIFICATIONS, SKILLS AND KEY COMPETENCIES:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2 years of experience in an administrative role within a corporate environment.
• A “Doer” attitude and superior organizational skills. You thrive within chaotic environments where you are being asked to bring some order to.
• Punctuality, integrity, and a high level of confidentiality are essential.

• Meeting Coordination: Organize and manage company meetings, including scheduling, sending reminders, and arranging travel when necessary.
• Zoho Projects & CRM Management: Oversee and update Zoho Projects and/or CRM with milestones, tasks, and subtasks. Act as a liaison across teams to ensure projects are completed on time.
• Vendor and Partner Relations: Coordinate and document meetings with vendors, partners, and consultants. Provide administrative support to ensure smooth business operations.
• Document Management: Organize, distribute, and maintain confidential company documents and records.
• Office Support: Assist with office management tasks such as ordering supplies, managing office equipment, and coordinating office events.