Onboarding Coordinator, BC Cancer

at  PHSA

ONBOARDING COORDINATOR, HUMAN RESOURCES

BC Cancer
Vancouver, BC
In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Coordinator, Human Resources supports the overall goals, objectives and operations of the designated HR portfolio across PHSA. The role maintains primary responsibility of one or multiple HR programs and/or projects, including strategic and confidential initiatives in a complex and changing multidisciplinary environment. Reporting to designated portfolio Leader or designate, the Coordinator is responsible for the coordination and implementation of employee programs, projects, special initiatives, knowledge exchange, research, information dissemination, and education for key internal and external partners, including other Health Authorities, community partners, and Unions. The role is actively involved in the planning, development, implementation, and evaluation, including attending management meetings, providing feedback and recommendations, of HR projects and strategic initiatives including those related to labour relations or human resource management. The Coordinator, Human Resources compiles confidential business reports, employee data and documents; exercises discretion while cultivating and maintaining effective working relationships; and monitors expenditures and performs variance reporting.

WHAT YOU BRING

Qualifications

• A level of education, training, and experience equivalent to a Bachelor’s degree in Health or Social Science, Human Resources or a health-related discipline or relevant field plus three (3) years of recent related experience.

• Travel within the Lower Mainland may be required. Understanding of and practical skills in project management, research and evaluation; relevant computer software applications; Internet search engines, websites, and navigation; funding structures and application processes; training and education; policy review and analysis; and facilitation, community development, and partnerships. Demonstrated ability to work with confidential and sensitive information. Related experience in conducting literature searches and reviews, best practice reviews, policy analysis, working collaboratively with a wide range of internal and external stakeholder groups. Qualities including: creativity and innovation; sound judgment; tact and diplomacy; ability to work effectively and collaboratively in a demanding and dynamic environment; sound negotiation, conflict management and consensus-building skills; excellent oral and written communications skills, including the ability to draft proposals and make formal presentations. Strong organization skills, flexible to changing priorities and able to work independently as well as in a team environment. Must be goal and detailed oriented. Highly developed critical thinking and problem solving skills.

  Specific Portfolios:

• Workplace Health, Safety and Wellness/Physician Special Services:

• Knowledge of current health and wellness, and/or psychological health and safety practices, quality improvement practices, health systems and policy, and knowledge exchange. A broad understanding of the impact that a healthy workforce has on work performance.
• Three years’ experience in health, social services, health and safety, government or community organization promotion activities
• Workplace Experience
• Knowledge of current employee engagement, workplace culture and experience, quality improvement practices, and/or knowledge exchange. A broad understanding of the impact that an engaged workforce has on work performance.
• Three years’ experience in employee engagement and/or organization promotion activities.
• Talent & Leadership Development (LD):
• Broad knowledge and experience in large scale program management and implementation, developing Standard Operating Procedures, various training delivery methods. Knowledge of adult learning.
• Three years’ experience of experience related to health, social services, government or community organization promotion activities.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

WHAT WE DO

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.
One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.
Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC’s Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

• Coordinates, researches, promotes, develops and implements a variety of programs, activities, projects and strategic and confidential initiatives for designated portfolio that directly affect the employees of the organization. Evaluates the effectiveness of programs by implementing evaluation strategies. Performs full-scope coordination of projects and initiatives, ensuring they are done in an efficient manner, that they adhere to project protocols, conform to applicable institutional and ethical policies and procedures and privacy legislation, and that they are complete within the required timelines. Raises concerns or barriers to leadership in order to troubleshoot and resolve issues.
• In collaboration with Leadership, coordinates the implementation of approved recommendations resulting from research, best practice, and evaluation. Provides project support and recommendations for the designated portfolio, guides the development, enhancement and sustainability of programs within PHSA.
• Works collaboratively with internal and external stakeholders. Responsible for providing information and materials to staff at all levels, unions and other external stakeholders.
• Prepares and compiles confidential and sensitive business documents and reports for internal and external stakeholders including senior leadership; attends management meetings as required. Assessing and responding to the needs of clients and ensuring the timely and efficient resolution of problems and disputes between clients and contractors.
• Identifies, collects, and analyzes relevant information, including confidential employee information, relating to current work, and provides input and recommendations to Leadership and other team members of the designated portfolio for development, implementation, analysis, dissemination of findings, and practice implications.
• Monitors expenses, variance reporting and budget reconciliation. Adheres to program budget.
• Assists with the dissemination of information and knowledge related to projects, and key programs and initiatives under the identified mandate areas of scope through a variety of vehicles. Builds the necessary partnerships within the broader organization to leverage internal strengths and build capacity in complex health care system.
• Actively supports the management and facilitation of time-limited projects and programs to identify best practice-grounded strategies and activities for health professionals in support of the strategic priorities of the designated portfolio, the broader Human Resources department, and PHSA as a whole.
• Monitors and administers designated websites.