Onboarding Coordinator

at  Care Options for Kids

Onboarding Coordinator
Care Options for Kids is seeking a dedicated Onboarding Coordinator to join our compassionate and purpose-driven Talent Acquisition team. This hybrid role can be performed in any state where Care Options for Kids conducts business for Nursing+.
The Onboarding Coordinator will play a vital role in ensuring a seamless and positive experience for new hires by managing all aspects of the onboarding process. In this position, the Onboarding Coordinator will collaborate with internal teams, including TA/Recruiting, Operations, HRIS, Clinical Education, and other support teams, to maintain accurate candidate records and ensure timely processing of new hires into the HR system.
At Care Options for Kids, we are more than just a pediatric care company; we are a mission-driven team committed to making a meaningful impact on the lives of children and their families.

Responsibilities

• Onboarding Paperwork: Guide candidates through completing all required pre-employment paperwork accurately and efficiently.
• Credential Verification: Perform a detailed review of candidate credentials to ensure compliance with state and organizational requirements.
• Background Checks: Initiate and monitor nationwide and state-specific background check processes.
• Skills Validation: Verify that candidates possess the required skills and certifications for their roles.
• HR Orientation: Coordinate and ensure candidates successfully attend and complete required virtual HR orientation sessions.
• Hiring Process Coordination: Process candidates into the HR system upon completion of pre-hire requirements.
• OIG, ID Badge, and E-Verify (Automation in Progress): Oversee these processes while automation is being implemented, ensuring compliance and accuracy in the interim.
• Reference Checks: Ensure references are completed and meet company standards.
• Candidate Records Management: Maintain up-to-date records in the HRIS system and communicate onboarding status updates with candidates via phone and email.
• Follow Up with Hires Without Billable Shifts: Regularly communicate with new hires to ensure they are set up for success and address any barriers preventing them from starting billable work.

Requirements

• At least two years of administrative experience, preferably in talent acquisition or HR.
• Strong verbal and written communication skills.
• Proficiency in software applications and adept at quickly learning new systems.
• Exceptional organizational skills with high attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a high-volume environment.
• Self-starter with integrity and respect for confidentiality.
• Strong follow-through and follow-up abilities, ensuring tasks are completed promptly.
• Passionate about helping new team members succeed and fostering a welcoming onboarding experience.

• Onboarding Paperwork: Guide candidates through completing all required pre-employment paperwork accurately and efficiently.
• Credential Verification: Perform a detailed review of candidate credentials to ensure compliance with state and organizational requirements.
• Background Checks: Initiate and monitor nationwide and state-specific background check processes.
• Skills Validation: Verify that candidates possess the required skills and certifications for their roles.
• HR Orientation: Coordinate and ensure candidates successfully attend and complete required virtual HR orientation sessions.
• Hiring Process Coordination: Process candidates into the HR system upon completion of pre-hire requirements.
• OIG, ID Badge, and E-Verify (Automation in Progress): Oversee these processes while automation is being implemented, ensuring compliance and accuracy in the interim.
• Reference Checks: Ensure references are completed and meet company standards.
• Candidate Records Management: Maintain up-to-date records in the HRIS system and communicate onboarding status updates with candidates via phone and email.
• Follow Up with Hires Without Billable Shifts: Regularly communicate with new hires to ensure they are set up for success and address any barriers preventing them from starting billable work