Oncology Team Leader

at  Perth Veterinary Specialists

STAFF MANAGEMENT:

• Co-ordination of the oncology nursing team to maintain efficient and optimal functioning of the department.
• Direct supervision of veterinary nursing assistants and junior nurses in oncology.
• Liaise with COM and HOD to ensure optimal staffing levels are met:
• Ensure nurses are updating leave calendar once leave is approved, TL then responsible for updating Ezy Vet.
• Arrange appropriate cover for the department when staff are on annual leave or redeployment of staff when required e.g. department closure days / if the hospital requires.
• Assist nursing staff with clinical duties on the floor when required to do so.
• Reviewing of rosters to enable effective shift structuring to allow nurses to complete non-clinical duties as outlined in job descriptions.
• Co-ordination of nurses and intern lunch breaks, facilitating set times for each job role if required.
• Ensure appropriate staffing levels are met for off-site radiation, liaise with GR.
• Ensure overtime is in line with individual contracts of employment.
• Ensure nursing team are dressed appropriately and presentable to the public (branded scrubs, hair tied back, minimal jewellery, appropriate nail care).
• Responsible for induction, training and continual development of nursing staff, creation of competency task list.
• Encouragement of clinical education and progressive learning, organising conference leave where applicable.
• Create and manage a CE roster for the whole department.
• Organise nurse meetings every 8 weeks, write up meeting minutes and form meeting agendas.
• Attend RVN and VNA development reviews as required, provide encouragement and objective reviews of performance in collaboration with HOD, COM, GM and human resources.
• Ensure nursing staff are aware of, have read and follow clinical standard operating procedures and Vetpartners policies.
• Review and update nursing job descriptions as applicable and liaise with HOD, COM with the recruitment process.
• Collaborate with other departments in an efficient and respectful manner to achieve the best possible outcome for all patients in our care.

CLINICAL DUTIES:

• Admission of patients for veterinary assessment, chemotherapy, and other procedures.
• Obtaining and discussing recent patient history, current medications and doses, the plan for the individual patient for the day, and estimate of cost involved.

Administrative duties:

• Oversee and manage urgent referral waitlist daily in liaison with clinicians.
• Responsible/first point of call for consultation co-ordination and scheduling:
• Emergency/urgent oncology initial consults, including those presenting via ECC
• Phone consultations – ensuring that all client and patient details have been entered into Ezy Vet, particularly email address. Ensure consultation fee has been paid before time of consultation.
• Ensure clinical summaries are complete and sent to referring vets/owners. Must be completed on a weekly basis for the records 1-2 weeks prior.
• Responsible for pending invoices in collaboration with client services.
• Support referring veterinarians and clients with department updates or changes to services.
• Responsible for following up remote patients and create procedural guidelines for remote rechecks/nadirs.
• Review chemotherapy costs (long term project):
• Determine an appropriate single cost that can be applied for all chemotherapy treatments (regardless of size or drug) that allows Oncology department to maintain/grow current revenue.
• Create anti-nausea, staging and cardiac evaluation packages