Operation Administration Executive

at  OLULU PTE LTD

ADMINISTRATION EXECUTIVE (OPERATION)

Office Management (Administration & Office Support)
Full time
Responsibilities and Duties:

Facilities Management

• General administration of all CAFÉ management.
• Coordinate activities concerned with operation, repair, maintenance and construction of facilities, equipment to minimise interruption and improve efficiency.
• Check for compliance of all safety equipment, work methods and procedures.
• Control and supervise all works carried out by staff and service contractors including the conduct of spot checks/roll calls.
• Oversea outsource maintenance team performance in accordance with contractual work scope and timeline completion.
• Monitor of KPIs to ensure compliance with performance frameworks for all staff and related vendors etc.
• Ensure effective communication within team and internal /external stakeholders’ users to achieve their assigned KPIs.
• Conduct regular inspections on facilities and equipment to determine the need for repairs or renovation, and to audit vendor performance;
• Conduct regular inspections on cleanliness and delivery of services to ensure timely, accurate and quality service

Vendor Management Role

• Manage security service
• Manage and evaluate the performance for third party service providers in delivering their contracted services
• Develop service requirement and standards for tendering or procuring of Facilities Management Services
• Work closely with service providers to implement and monitor strategies to overcome audit findings and service gaps
• Review reports and billing documents

Project Management Role

• Plan, execute and coordinate projects
• Prepare and manage project schedule to ensure project completion within scope and on time

Job Requirements:

• Degree with minimum 1-2 years’ experience in project management/ operations support, preferably from F&B industry
• Proficient in workplace safety and health, and fire safety
• Good communication and interpersonal skills
• Good analysis and problem-solving skills
• Proficient with Microsoft Office applications
• A team player with initiative and excellent service attitude
• Ability to multi-task and work independently in a fast-paced environment

Vendor Management Role

• Manage security service
• Manage and evaluate the performance for third party service providers in delivering their contracted services
• Develop service requirement and standards for tendering or procuring of Facilities Management Services
• Work closely with service providers to implement and monitor strategies to overcome audit findings and service gaps
• Review reports and billing document

Project Management Role

• Plan, execute and coordinate projects
• Prepare and manage project schedule to ensure project completion within scope and on tim