Operation Assistant

at  AMICI EVENTS CATERING PTE LTD

An Operations Assistant supports the day-to-day functions and activities within an organization, ensuring smooth and efficient operations.

REQUIRED SKILLS AND QUALIFICATIONS:

• Education: A high school diploma or equivalent is typically required; a bachelor’s degree in business administration or a related field can be advantageous.
• Experience: Previous experience in an administrative or operations role is often preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent time management, attention to detail, and multitasking abilities.
• Problem-Solving Skills: Ability to identify issues and develop effective solutions.
• Interpersonal Skills: Ability to work well with others and build relationships.

• Administrative Support: Manage schedules and appointments.Organize and maintain files and records.Prepare and edit documents, reports, and presentations.
• Communication: Act as a point of contact for internal and external communications.Respond to inquiries and provide information as needed.Coordinate meetings and take minutes.
• Logistics and Coordination: Assist with the planning and execution of events and projects.Coordinate travel arrangements and itineraries.Handle procurement and inventory management.
• Data Management: Collect, analyze, and report on various data sets.Maintain databases and ensure data integrity.Generate and distribute regular operational reports.
• Support Operations: Assist in the implementation of operational policies and procedures.Monitor and report on operational performance.Help troubleshoot operational issues and escalate as necessary.
• Financial Tasks: Assist with budget preparation and expense tracking.Process invoices, reimbursements, and other financial documents.Support financial audits and compliance checks.