Operations Administrative Assistant

at  Nait

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
The Building and Design Trades and Technologies department within the School of Construction and Building Sciences is currently recruiting for a full-time permanent administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:

SKILLS & ABILITIES:

• Excellent interpersonal and communication skills.
• Strong organizational and time management skills.
• Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams).
• Awareness of policies, guidelines, and procedures that impact departments.
• Awareness of budget-related processes.
• Awareness of student administration and finance systems.

QUALIFICATIONS:

• Completion of grade twelve.
• Related post-secondary certificate or diploma.
• Minimum of three years related experience.
• Equivalencies may be considered.
  Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
  Remuneration: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support V)
  This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

• Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.
• Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.
• Gathers and reports student numbers to ensure targets are met through admissions.
• Assists with the development and implementation of marketing, recruitment, and retention strategies.
• Assists with Human Resources recruitment, employment, performance, and orientation of personnel.
• Assists with the preparation of operating and capital resources for the department.
• Monitors department incomes and expenditure budgets.
• Supports new staff members (orientation, key requisitions, office space, etc.).
• Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.
• Researches and prepares various forms of information.
• Prepares reports and organizes and tracks information.
• Supports all portfolio programs, staff, and students.
• Supports facility operations related to program delivery.