Operations Administrator

at  HITACHI ENERGY UK LIMITED

Description
Hitachi Energy has an exciting opportunity as an Operations Administrator working closely with the Operation Manager supporting projects and general office and administration in relation to the provision, arrangement, and management of both internally and externally provide training, support document control functions and maintain electronic and paper-based filing systems.
This role requires someone that is a skilled communicator at all levels, with a professional and enthusiastic manner, excellent organisational skills, having the ability to prioritise and organise workload and actions to meet the demand of the team and organisational needs.
This position involves working in a vibrant office environment where accuracy, quality and timely completion of work are all paramount. This role requires a candidate with personal dedication, commitment and flexibility.

• General administration direct support to the Operations Manager and team.
• Arrange key events, team meeting and Project Reviews.
• Support the management team in the preparation of reports, minutes of meetings, letters etc
• Assist the collation of QHSE data for monthly report
• Maintain electronic and paper-based filing systems
• Obtain quotation/costings and ensure respective purchase orders are established and approved for training
• Management of training database and competence recording systems.
• Oversee compliance with the Fleet Operators Recognition Scheme through the chasing up of associated assurance evidence, maintenance of the fleet maintenance register and checking of driver’s licences on the DVLA website every 6 months. Undergo any recommended FORS eLearning modules applicable to those managing the scheme.
• Appointed as the Sentinel Coordinator for Railway Industry Projects by managing Sentinel subscriptions and records and ensuring all relevant staff hold Sentinel cards and have signed Sentinel Sponsorship Contracts.
• Arrange with HR for disciplinary hearings when Sentinel Rules are breached.

Background:

• Able to demonstrate ability in Project Administration or similar.
• Strong communication and interpersonal skills
• Advanced use of Microsoft applications including word, power point and excel
• Knowledge of Data Management Systems
• Excellent verbal, written and visual communication/negotiation skills to interact with all levels of a business both internally and externally
• Attention to detail and accuracy are essential qualities
• Professional and confident manner
• An ability to work on your own initiative
• Good time and task management