Operations Administrator

at  Lockton Inc

Working at Lockton
At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Schedule
Full Time Permanent
Job type
Experienced Professional
Workplace
Hybrid
Your Responsibilities
Lockton Re is the global reinsurance business of Lockton Companies. It helps businesses understand, mitigate, and capitalize on risk with more than 450 colleagues in 19 locations globally. The business is continuing to grow, pushing the reinsurance industry forward with smarter solutions that leverage new technologies—delivered by people empowered to do what’s right for clients.

Joining Lockton Re’s Operations team, you will provide team administrative support to the UK based team of Operations professionals and the International Chief Operating Officer, and have responsibility for various operations functions within the Lockton Re business (as detailed below). This is an excellent opportunity for an individual with previous administrative experience to continue their career in our dynamic and growing business. This role has development opportunities within the Operations team and would suit a candidate who is eager to get a foundational understanding of how an International business is run.

Team Assistant responsibilities:

• Providing team logistics planning/management including organising meetings and providing agendas.
• Providing admin assistance to the Operations Executives and working closely together to ensure the team has smooth and robust processes in place.
• Arranging domestic and overseas travel including providing full itineraries.
• Expense management, handling expenses including checking of those submitted to their manager.

• Formatting / drafting correspondence and documents efficiently and accurately.Meeting and greeting external and internal guests, arranging meeting rooms and catering.

Operations Administration responsibilities:

• Responsibility for the onboarding and offboarding process at Lockton Re - liaising with the various shared services inc HR/IT to ensure a seamless transition into the business for all new associates. Managing the full end to end process alongside the business units in a professional and timely manner.
• Responsibility for office management including office and meeting room equipment, desk moves, business cards, stationary and ensuring that the office is operating smoothly and efficiently.
• Responsibility for processing Lockton Re’s third party invoices
• Scheduling important meetings and the taking of minutes as well as preparing agendas and meeting packs.
• To assist with innovation, efficiency or operational strategy projects within the business.
• Assist with operations administrative tasks and general business processes which will include, amongst others, structure charts, Gifts & Entertainment and business continuity planning.
• Prepare and modify documents including correspondence, reports and presentations.
• Be able to flexibly support the business and take on any additional responsibilities deemed necessary within the Operations team.

Qualifications
Although experience within the Insurance/ Reinsurance industry would be beneficial, it’s not essential for the role, providing you have worked in a similar type of corporate, professional services business. The right individual will be proactive, energetic, upbeat and efficient with experience in a similar administrative assistant role. You will have strong IT skills: particularly Microsoft Office 365 including Teams and Outlook.

Other attributes or experience that will equip you well to transition into this role include:

• Excellent communication skills both verbal and written are essential coupled with the ability to build and maintain strong relationships with all colleagues across the business
• Ability to effectively plan and organise your workload in order to meet business demands/timescales, with a demonstrable ability to multi-task, co-ordinate and prioritise your workload
• Maintain a professional demeanour in all interactions, both internally and externally and able to remain calm under pressure
• Communicate clearly and assertively with different teams to ensure timely and successful task completion.
• Adhere to the company’s dress code for a polished and professional appearance, maintain well-groomed appearance.
• Adaptable, with a desire to understand the nature of the Reinsurance broking industry and the role that Lockton Re plays
• Self-motivated, with drive to achieve desired results with regard to team(s), division, and company objectives
• Ability to utilise Lockton Re’s core systems to effectively manage the company’s business
• Ability to develop internal/ external relationships, communicating at all levels

Equal Opportunity Statement
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
About Lockton
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
How We Will Support You
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
No Agencies Please
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant’s resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies, who have fee Agreements with Lockton Companies must submit applicants to the designated Lockton Companies Employment Coordinator to be eligible for placement fees